10-12-2012, 06:47 PM
A PROJECT REPORT ON TENDER PROCUREMENT
TENDER report.doc (Size: 1.04 MB / Downloads: 35)
ABSTRACT
The basic function of this system is available the tender documents online to the customers and download the application forms. Daily many tenders will be released and the new tenders are updated so that customers can view them and if they are interested they can download the tender form. Customers will have to register themselves and will get a permanent user ID and password. By this ID and password he can download the tender forms in future also.
The tender documents will be supplied to the user. This system can also handle multiple tender documents at one time i.e. the user can access various tenders from the company at onetime and can download the required forms. The user can submit the details along with quotation to the department through online. Then the department people evaluate all the tenders submitted by users on evaluation date and they allocate that work to the user who is eligible and quoted for less amount.
COMPANY PROFILE AQUARIAN INFOTECH SOFTWARE Pvt. Ltd.
Aquarian Infotech Software is an IT Consulting and Software Development company specializing in Software Development, Project Management, Contract Programming, and IT Staffing.Aquarian Infotech Software's consultants possess extensive technical and project experience resulting in our ability to understand client requirements, supply the needed consulting resources and deliver the right kind of product.
We fulfill our promises with speed, quality and value to both our Consultants and our Clients. Aquarian Infotech Software strives for a mutually beneficial relationship, delivering to needs requirements, by which the Customer is in complete control of outcomes.
Aquarian Infotech Software has a world-class talent pool comparable with the best in the business. The right mix of technologies who understand business and business analysts who understand technology achieve excellence.
Application Development Services
Support for applications in production occupies a large portion of today's IT budget. Managing those activities effectively drives to your bottom line. Application Management Services can assume the ongoing maintenance, management, conversion, enhancement and support of your application portfolio. In addition, Application Management Services can deliver application functionality and associated services across a network to multiple customers, using an expansive set of pricing models. Whether it's specific point solution, a specific skill, or a broad need, AMS can provide the right capabilities.
We offer you a wide range of application management services, latest technology based legacy systems and client-server based distributed systems to Net-centric systems. With the right resources, skills and processes, we help transition your applications across technologies.
Web Applications
We develop your Web application solutions such as - Web Portal-Backend Design and Development - Single Sign-On - Secure Transactions. Our technology allows complete separation of front-end and backend.
Process at Indenter’s end
Any department / section of IPGCL’s Corporate Center requiring any one or items or services is required to prepare a document listing out technical details of the Material / Service Required, Qualifying Requirements of bidders etc. This document forms what is termed Purchase Requisition (PR) or Purchase Indent (PI) or simply indent. The indent must have approval as per the Delegation of Power. The estimated rates must be vetted by Finance. The indent must have appropriate budget provisions certified by Finance.
Process at CMPG:
First CMPG receives indent and check it w.r.t. Checklist of purchase indent.
If the indent satisfies all the condition given in the checklist, it is registered. Otherwise it is returned back to the Indenter.
Then some “Qualifying Requirements” have been specified regarding the material to be purchased. Then tender or Bids are invited from different vendors or Bidders by giving an advertisement in the newspaper and company site.
If the tender is open then QR Committee is formed with the three departments (Material departments, Finance departments and Indenting departments). Main purpose of this committee is to access the financial and technical capability of the Bidder.
Scope of the System
The scope covers following -
1. Receipt of purchases Indents, scrutiny and registration there of in Corporate Materials Procurement Group.
2. Initiating the Note for approval for Floating of Tender, Name of Vendor and preparation of Tender Documents, Notice Inviting Tender wherever applicable and sending of Tender enquiry to the prospective vendors.
3. Initiating a note for nomination of Tender committee member from Corporate Materials, Finance and Indenting Department and obtaining approval of competent authority as required
4. Opening of bids on due date of bid opening by corporate materials, Finance members in presence of bidders representative if any and forwarding the bids to indenting department for technical evaluation.
5. Preparation of comparative statement, cost compensation of bids if required.
6. To make recommendations for placement of purchases order or pre award discussion, if any.
PROBLEM STATEMENT
Process at Indenter’s end:
Any Department/Section of IPGCL Corporate center requiring any one or items or service is required to prepare a document listing out technical details of the material(S)/Service required, Qualifying Requirements if Bidders etc. This document forms What is termed purchase Requisition (PR) or Purchase Indent(PI) or simply indent. The indent must have approval as per the Delegation of power. The estimated rates must be vetted by Finance. The indent must have appropriate budget provisions certified by Finance.
Process at CMPG
First CMPG receives indent and check it w.r.t. Checklist of purchase indent. If the indent satisfied all the condition gives in the Checklist, it is registered , otherwise it is returned back to the Indenter.
Then some “qualifying requirements” have been specified regarding the materials to be purchased. Then tender or Bids are invited from different vendors or Bidders by giving an advertisement in the newspaper and company site.
If the tender is open then QR committee id formed with the three departments (Materials department, Finance department and Indenting department). Main purpose of the committee is to access the financial and technical capability of Bidder. Finally there is a proposal for floating tender enquiry. If the tender enquiry means inviting bids from those venders whose name has been approved enquiry.
Then a TC(Tender Committee) is formed, consisting material department , Financial dept. and Indenting dept. After this bids or quotation are received from vendors and these bids are opened at the specified date. Then these bids are sent to the indenters for technical evaluation. Then a CS(Comparative Statement) is made for every technically accepted bid. Then all the the vendors are assigned L1,,L2,L3 and son on based on there CS price. Finally TC selects vendor having lowest quotation price and best quality material for issuing purchase order. An approval from some higher authority id also needed. If some justification is needed from vendor, he is called for pre-award discussion and the negotiation is held with TC and final approval is again needed from higher authority. After this is a PO(Purchase order) Letter of award is prepared and issued to the successful bidder. With PO release CPG(Contract Performance Guarantee ) is demanded from the successful bidder through bank which is generally 10% of the contract value.