03-10-2016, 02:36 PM
1457507716-BUDGETAPPROVALSYSTEM.pptx (Size: 68 KB / Downloads: 4)
Abstract
Employee will log on to the System and the login will be based on the type of the user. The employee will directly take into ‘My requests’, where the employee can view the details of the request and can also view the status at which the request is.
The access to the system will be based on the roles. The roles will be based on the type of department the user belongs to. Details are:
Any employee can create a request by login to the system.
The manager of the user should be able to view the details of the request but cannot modify the details entered; he can either approve the request or reject it. Every time he performs and operation the approver has to write the comments for the same.
Finance Manager – there will be number of finance managers and each finance manager will be responsible for 1 or 2 departments.
Users in this role can only close the application, they can only view the requests and after crediting the amount to the request creator the request will be closed by the finance manager
Existing System-Its Drawbacks
For any organization a Budget Approval is a very essential requirement. The
Conventional source of Budget Approval is Manual System.
Its drawbacks are
Record maintenance is not easy.
Quick updates may not be possible.
Every time the user wants some information regarding the status of the bill he\she should go and meet the related person.
More time delay.
Chances of bills damage.
Chance of bill submission to unauthorized person.
Proposed System-Its Merits
Budget Approval System has more number of advantages over the conventional system.
The advantages are
It provides an easy way of passing the bill.
It provides security to bills.
Less time delay.
The Employees can know the status of their bills at any time by accessing their accounts in Budget approval system.
Quick updates are possible.
The employee can know the status of the bill at any time and from any place, if there is an availability of P.C with internet facility.
Fast approval of bills.
More number of bills can be approved within less time span.
Hardware and Software Requirements
Hardware Requirements:
Pentium- IV processor
256 MB RAM
10 GB HARD DISK (Minimum)
Software Requirements:
Operating System: WINDOWS-XP/7
Programming Language: JSP
Front End: HTML and Java Script
Back End: Oracle-9i
Web Server: Apache Server
Modules
There are four modules in terms of who uses the system. They are
Administrator
Employee
Manager
Finance Manager
Administrator
The services provided in this division of the system are
Login: The administrator enters into the services by entering the admin id and password.
Change Password: The administrator, for security reasons can change the password.
Add Employee: The administrator can add new employee.
Modify Employee Grade: The administrator can modify employee grade.
Delete Employee: The administrator can delete a employee.
View Employee List: The administrator can View all employee.
Send Mail: The administrator can Send Mails to any one.
Employee
The services that are provided in this division of the system are
View Profile: The employee can view his profile by selecting the option View Profile.
Update Profile: The employee can Update his profile by selecting the option Update Profile.
View Request: The employee can view his bill requests and their status by selecting the option view requests.
New Request: The employee can create a new bill request by selecting the option new request.
Modify Bill: With this option the employee can modify the bill requested by him, and this can be made only before the acceptance of bill by manager.
Cancel Bill: The employee can cancel a bill request by selecting the option cancel bill and this can be made only before the acceptance of bill by Manager.
Accepted Bills: The employee can view his accepted bills, by selecting the option Accepted Requests.
Rejected Bills: The employee can view his rejected bills, by selecting the option rejected Requests.
Change Password: The employee can change the login password if he/she feels that their security has been compromised.
Manager
The services provided in this division of the system are
1. Login: The manager enters his user id and password to access his account.
2. View Profile: The manager can view his profile by selecting the option view Profile.
3. Update Profile: The manager can update his profile by selecting the option update Profile.
4. View Request: The manager can view bill requests which were sent by employees by selecting the option view requests.
5. Accepted Requests: The manager can view the bills accepted by him with this option.
6. Rejected Requests: The manager can view the bills rejected by him with this option.
7. My Employees: The manager can view his\her list of employees by selecting the option my employees list.
8. Send email: The manager can send mails to any body with this option.
Finance Manager
The services provided in this division of the system are
1. Login: The Finance Manager enters his user id and password to access his account.
2. View Profile: The finance manager can view his profile by selecting the option view profile.
3. Update Profile: The finance manager can update his profile by selecting the option update profile.
4. View Request: The finance manager can view bill requests which were sent by Concerned Managers by selecting the option View requests.
5. Accepted Requests: The finance manager can view the requests which are accepted by him.
6. Rejected Requests: The financial manager can view the requests which are rejected by him.
7. My Managers: The Finance Manager can view his\her list of Managers by selecting the option My Managers List.
8. Send email: The financial manager can send the mail to any one by selecting this option.