07-11-2012, 10:55 AM
Bookshop Automation System Requirement & Specification
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Abstract
The project report consists of 2 phases. In the first phase, the problem assigned to us has been
mentioned. Second phase provides the solution for the same problem along with an insight into
the development process involved.
Introduction part gives the information regarding Bookshop Automation System. It also
gives brief introduction about the project under the topic PROBLEM DEFINITION .It
gives a short introduction about Bookshop and its operations.
The next part is the REQUIRMENT ANALYSIS which is mainly concerned with study
of various requirements such as user, System, Hardware/Software & Performance. It also
includes feasibility study of system.
The next part is on SYSTEM DESIGN, which include interface design, detailed design
.It also includes function flow, DFD, and ER diagram & database design.
Last part is regarding CONCLUSION about above mention problem.
Introduction:
The Bookshop Automation System is to automate all operations in a bookshop. Generally it
includes the Order Processing, Stock Management and Accounts Management.
Before automating a bookshop we have to understand the concept of automation. In automation
of any operation we make a system which do work automatically as the respective events occurs,
for which it is meant.
There are the some common examples of the automation like that auto pilot system in the
aircraft, automatic home systems (electric system, water system, fire alarm system, doors system
etc). These are best examples of the automation systems.
Here we are try to develop such type system which is provide the automation on the
any type of the bookshop. That means a shop which has the type system which provides the
facility to the customers of the shop to purchase the books from the shop without any
complexity.
For example any customer want to purchase any book from the shop than first of all
customer just choose the stream of the book than he/she can see the more then one type of books
there and than he/she can choose the specific book from there. And then purchase it by paying
price on bookshop cash counter and receives its invoice.
Problem Definition:
Almost every activity in the world today is controlled by computer driven software programs.
His trend was first accommodated by engineering applications in the past. However, as the life
style became more and more complex, every area of human interactions was invaded by various
software systems, such as real time, business, simulation, embedded, web based, personal and
more recently, artificial intelligence software etc.
According to the above facts, managing and maintaining a book shop could also be controlled by
efficient software. This project focuses attention on designing efficient and reliable software
which controls the transactions of a bookshop.
In real world, it tends to associate with automated systems as they provide many benefits than
doing the same thing in manually. As above mentioned, here we have introduced a system which
can be used to maintain a bookshop.
When we are concerning the manual process of a bookshop, the major problem is the waste of
time. A customer has to waste his/her valuable time when he needs to buy a book as all the
events such as searching, purchasing are done by members of the staff .In briefly, the manual
process is very slow. But automation will reduce the time taken in the whole process.
In a bookshop we should deal with a large store. Then person (storekeeper) has to maintain it
with documents which are recorded by him. Therefore, there may be defective reports. Also
company has to appointed more persons to complete the maintenance of the stationery. Then the
company has to have an additional cost.
Existing system description:
At present, the Wholesale and Retail outlets are working under manual management. All records
related to Products, Sales, Suppliers, Orders, Payment are stored in registers. To manage the
whole data, the person maintaining records has to take great pain. Various registers has to be
maintained for each separate process.
Existing system, used for the Management of sales of electronic products, is completely
dependent on human actions and responses (Manual Management), which couldn’t be free from
errors. In each process whether it is Product Management, Maintaining Customer Records,
Payment Management, Report Generation, user has to pay attention to a greater extent while
performing the tasks.
Feasibility Study:
Feasibility study is the measure of how beneficial or practical the development of an information
system will be to an organization. The Feasibility analysis is a cross life cycle activity and should
be continuously performed throughout the system life cycle.
Feasibility tests;
Operational feasibility:
By automating the book shop both the customers and employees will feel better than when it was
manual. Users will get a very quick service by reducing the manual recordings. Also employees
will feel comfortable by reduction of their work. Recording errors will be reduced. Easy to
handle a large database. Losing of records will be avoided.
Considering all these factors we can conclude that all the users and end users will be satisfied by
the system.
System users
System users are the ones who at the cashier and do transactions with customers. The users have
to enter the user name and password and click on ‘Login’ button. If user makes any mistake the
system will ask for the correct username and password until he enters the correct one.
When the user wants to do any transaction user has to click on the menu icon on the main menu.
Then the transaction window will open. User has to enter the Book No and press enter. Then user
has to select the transaction type and the quantity. Then click on the update button. Then the
system will automatically update the database according to the transaction type. Hardware
Interfaces
Conclusion:
This Bookshop Automation System is an attempt to overcome the present inefficient and time
consuming process of locating, reserving and purchasing quality reading materials available in
the store. Currently, clients have to go through a time consuming process to perform
aforementioned tasks which cause waste of labor and firms resources. Through our automated
book store solution, we provide an easy way of searching, reserving and purchasing of books.
User data are validated and checked for authenticity with the data stored in the system database.
All the newly coined processes will address time consuming, ineffective and inefficient areas of
the existing system which has being wasting a lot of firms resources such as, labor, electricity,
equipment, products and services, while discouraging customers to make purchases and repelling
clients from the book store.
Proposed system will support both clients and the store in many areas. It’s worth analyzing and
identifying the benefits as it would directly influence the productivity of the store.
Customer satisfaction plays the most vital role in any form of product and service rendering store
as the existence of any firm solely depends on its customer-base. Therefore, every system should
facilitate the customer satisfaction up to a certain extent which is feasible from the company
perspective.