14-12-2012, 02:17 PM
COLLEGE EVENT ORGANIZER
COLLEGE EVENT.docx (Size: 2.18 MB / Downloads: 95)
ABSTRACT
In these days almost every college is conducting technical fests where we can gain some knowledge by participating. College, which is conducting fest, will invite so many colleges for the competition. This project is the organizer for event management in a college. This provides college management to schedule events online and assign student volunteers for an event. Event Managers can upload information related to the event in the form of audio, video files. The students and participants can view these files online and download.
Event organizers create schedules for events using well-developed web interface and assign student volunteers at the time of schedule creation. The students register with the site and some of them register as volunteers. Only event organizers and volunteers can upload event content to the site.
College Fest Organizer can be extended to organize the events conducted in a city so that this will be an online portal for any type of event conducted in a city.
INTRODUCTION
PURPOSE:
The purpose of College Fest Organizer is to provide an interface for the committee organizing a fest in the college to select volunteers and assign them to various events and also to upload and share various files either audio/video related to the events with the volunteers. The volunteers can upload and download the files from the server. Volunteers create schedules for events.
SCOPE:
The scope of the project is that it can be used by any college to automate the functionalities of organizing a fest; it targets the students who want to volunteer and share their ideas. Anyone having the access to the internet can access the application and can perform the operations.
PROJECT OVERVIEW:
The volunteers and the volunteers have to register to the website to use this website. The volunteers can post the events to be held on the site which can be viewed by all. The Organizers can assign students to various events and upload files related to various events. The volunteers will have access to the uploaded files and they can also upload files if any.
PROJECT DESCRIPTION:
This project acts as an event management tool in a college. The various activities that can be performed are listed
1 The volunteers can view the events that are to be organized.
2 The volunteers can see to which events they are assigned.
3 The volunteers can upload files for events.
4 The volunteer can post events.
5 The volunteer can update the events.
PROBLEM DEFINITION
EXISTING SYSTEM:
Fest is organized in almost all the colleges but all the work is done manually. The events are decided upon and then students are asked whether they will volunteer or not then all the details are maintained in files. Many colleges have websites for fest that they organize in their colleges but this website is used for displaying the various events details that are going to be conducted in those colleges for informing the other college students.
PROPOSED SYSTEM:
The proposed system aims at providing the students and organizers a common platform to share files related to the events. This system allows students who want to volunteer to register with the application and view the various events that are to be conducted. The organizers can also register and post the event detail and they can even select volunteers for the event. The organizers can also upload and download files related to the events.
SYSTEM DESIGN
System design is transition from a user oriented document to programmers or data base personnel. The design is a solution, how to approach to the creation of a new system. This is composed of several steps. It provides the understanding and procedural details necessary for implementing the system recommended in the feasibility study. Designing goes through logical and physical stages of development, logical design reviews the present physical system, prepare input and output specification, details of implementation plan and prepare a logical design walkthrough.
The database tables are designed by analyzing functions involved in the system and format of the fields is also designed. The fields in the database tables should define their role in the system. The unnecessary fields should be avoided because it affects the storage areas of the system. Then in the input and output screen design, the design should be made user friendly. The menu should be precise and compact.