24-04-2012, 04:47 PM
Integrated Library System
libesawork.docx (Size: 49.69 KB / Downloads: 27)
Introduction
RFP Purpose
The purpose of this Request for Proposals (RFP) and subsequent vendor presentations is to identify a vendor with whom the Library will negotiate a contract to supply,
install and support an integrated library system. This system must be capable of
supporting an online public access catalog, cataloging, circulation, and reporting.
Definitions
Terms which are used in this RFP are defined below.
Purchaser – Sample Library.
Vendor – a respondent to the RFP, a supplier of an integrated library system.
Product – the Integrated Library System (ILS).
Subsystem – a component of the Product such as cataloging or circulation.
Staff – Library staff who have been given an ID to access the ILS.
User – Students, instructors, teachers, general staff, etc. who need library services which are part of the ILS.
Proposal Instructions
RFP Schedule
The RFP process will proceed on the following schedule:
19 November Letter of intent to propose due
1 December Proposals Due
Mid-Late December Completion of proposal review
The following dates will be set pending a favorable outcome of the bid process:
Presentations by selected vendors
Completion of presentation review
Completion of vendor negotiations
Contract signed
Letter of Intent to Propose
A letter of intent to propose should be received by the Sample Library by 5:00 pm EST,
November 19, 2006. Letters should be sent to the following address: Sample Library,
Street Address, New York, NY 10128. Additionally, a copy of the letter may be faxed to
the Librarian at 212-555-1212.
Proposal Transmittal
Proposals must be received by the Sample Library, Street Address, New York, NY 10128
by 5:00 pm EST on December 1, 2006. Late bids will not be accepted; they shall be
returned unopened to the vendor.
Prior to the date and time deadline designated for the receipt of proposals, proposals
submitted early can be withdrawn by written notice to the Sample Library, and modified
proposals may be resubmitted.
After the date and time deadline designated for the receipt of proposals, no vendor will be
permitted to make any modifications or withdraw a submitted proposal.
Evaluation and Contract
Section 3 of this RFP describes how proposals will be reviewed and a vendor selected.
September 2006 5
Content and Format of Vendor Response
Content
Vendors should respond to every numbered item in sections 5 through 10 of the RFP.
Below find terms that should be used when responding to these numbered items.
1) “Complies.” Where the existing capabilities of the Vendor’s proposed system
comply with a section of the Request for Proposals, the Vendor shall respond
“Complies” to indicate that the capability described by the Request for Proposals
is installed and operating successfully in at least one library as of the date of the
proposal.