25-08-2017, 09:32 PM
Employee Expense Management System
1Employee Expense.docx (Size: 301.1 KB / Downloads: 60)
Purpose:
Employee Expense Management is a simple-to-use, browser-based solution that can automate and streamline the reimbursement process, help enforce corporate policies and capture expense-related data that can be turned into valuable business intelligence.The solution for employee expense management provides an opportunity to focus on your organisation's bottom line. It is quick to deploy and it can provide a rapid ROI. Using this solution leads directly to a reduction in 'maverick' expenditure (which can exceed 40% of total travel expenditure) by improving procurement processes and supplier negotiation. Employee expenses management will integrate with all our solutions, and has been designed to be suitable for both on-site deployment and hosted deployment.
Scope:
There are Four basic Users :
Administrator,Manager,Employee,Backup Admin
Employee Expense Management System will provide the following functionality to the Organisation
o Voucher Entry : Screen for entering expense vouchers for any reimbursable expenses borne by the employee. A voucher should have one header and multiple lines providing detailed information of expenses incurred along with amounts
o Multi-level workflow : Based on the Employees department and designation, the vouchers should flow to his supervisors for their approvals. The number of approvals required will vary according to total amount of the voucher and approval limits set for supervisors.
o Case Management : Every voucher should start a new process instance (case). Managers should be able to view vouchers waiting for their approval in their Inbox by logging in to the application. Employee should be able to track progress of his vouchers .
o Draft Vouchers : System should provide the ability to save incomplete vouchers and submit them for approval later after completion
o Rejection flow : At any point in the workflow, managers should have the option of rejecting any voucher stating appropriate reasons. Rejected vouchers should come back to the Employee, who is then allowed to change details on the vouchers or provide additional information required for the approval.