05-05-2012, 01:08 PM
GUIDELINES FOR DRAFT PROJECT PROPOSAL TEMPLATE FOR NeGP PROJECTS
Guidelines_DPR.doc (Size: 442.5 KB / Downloads: 193)
Introduction
The National e-Governance Plan (NeGP) was presented to the Honourable Prime Minister on 6th November, 2003. The Plan which takes into account initiatives at both the e-Government and e-Governance levels was approved by the Government of India on 18th May, 2006. The NeGAP seeks to create the right governance and institutional mechanism, set up core infrastructure and policies and implement a number of programmes in a mission mode at the Center, State and Integrated service levels to create a citizen-centric and business-centric environment for governance.
It is recommended that all the ministries/ departments/ units (henceforth called ‘units’) responsible for undertaking e-Governance initiatives in the country use the template provided in this document for preparing their respective detailed project proposals (DPR).
1 The guidelines contained in this document provide an understanding of how to prepare a typical project proposal for any e-Governance initiative in the country along with suitable illustrations/ examples, wherever required, to aid in preparation of the proposal.
It is recommended that prior to the preparation of a project proposal the ‘unit’ carries out:
• Stakeholder Analysis and
• Scoping Study
Stakeholder Analysis
1.05 Stakeholder Analysis (SA) is a tool used to identify and enlist support from stakeholders. It provides a visual means of identifying stakeholder support so that you can develop an action plan for your project.
1.06 SA is one of the most crucial elements of the project planning process as it provides answers to important questions such as:
• Where are we now (i.e. what are the problems and what are the possible solutions)?
• Where do we want to be (i.e. what are our objectives and what are our options)?
• What is in it for each of the stakeholders?
Under a project specific SA, it is essential to identify primary stakeholder groups, their stake, roles and interests with a view to:
• Ensure a buy-in and thus reduce the risk of possible negative impact on the project (e.g. employees of the department/ ministry, citizens/ businesses/ other primary beneficiaries who are directly impacted by the services).
• Identify the problem to be addressed and its cause (s) and effect (s).
• Identify who should be encouraged and helped to participate (e.g. employees of the department/ ministry, citizens/ businesses/ other primary beneficiaries who are directly impacted by the services).
• Identify champions (e.g. Ministers/ Administrative heads of the unit/ key influencers, etc) who have the rights, interests, resources, skills and abilities to take part or influence the course of the project.
• Improve project sensitivity to perceived needs of those affected (e.g. employees of the department/ ministry, citizens/ businesses/ other primary beneficiaries).
• Enable useful alliances which can be built upon (e.g. with funding organizations, private organizations willing to participate in the project, community based groups, etc.)
The steps to be followed while undertaking a stakeholder analysis are:
• List all primary stakeholders
• Undertake stakeholder meetings/ workshops, etc. to freeze the following:
Problem the proposed MMP/ Project is proposing to address
Causes and effects of the problem
• Identify each stakeholders’ interests, roles and responsibilities in relation to the project
• Consider the potential impact of the project on the identified stakeholders and vice-versa (i.e. level of influence of each stakeholder)
• Decide degree of importance to be placed on the interests of each stakeholder
• Decide when and how to engage each stakeholder groups
• Classify stakeholders based on their level of interest and influence in context of the project and develop an engagement strategy.