01-11-2016, 03:05 PM
1463049228-ITMprojectreport.docx (Size: 90.48 KB / Downloads: 9)
Purpose
Planning is the most crucial and Important phase of any type organization. No organization can set out project without passing through planning phase. Planning sets the goals, mission and vision of an organization. Success of any organization depends on how well planned it is.
In an organization the planning process can fulfill the following purpose
1. Project schedule, cost and risk management cannot be completed or executed without proper planning.
2. The project manager assesses the project end date and other project objectives and constraints. He/she then meets with the top management to resolve any differences before the work starts.
3. The organization plans when and how to measure the performance against performance baseline as planned.
4. Organization plans to record the lessons learned and other important information to make it part organization’s policy for future goals.
Literature Review
Projects and Strategic Planning
Projects are often utilized as a means of directly or indirectly achieving objectives within an organization’s strategic plan. Projects are typically authorized as a result of one or more of the following strategic considerations:
• Market demand (e.g., a car company authorizing a project to build more fuel-efficient cars in response to gasoline shortages);
• Strategic opportunity/business need (e.g., a training company authorizing a project to create a new course to increase its revenues);
• Social need (e.g., a nongovernmental organization in a developing country authorizing a project to provide potable water systems, latrines, and sanitation education to communities suffering from high rates of infectious diseases);
• Environmental consideration (e.g., a public company authorizing a project to create a new service for electric car sharing to reduce pollution);
• Customer request (e.g., an electric utility authorizing a project to build a new substation to serve a new industrial park);
• Technological advance (e.g., an electronics firm authorizing a new project to develop a faster, cheaper, and smaller laptop based on advances in computer memory and electronics technology); and
• Legal requirement (e.g., a chemical manufacturer authorizing a project to establish guidelines for proper handling of a new toxic material).
Planning falls under the organization’s policies and procedures like:
• Guidelines and criteria for tailoring the organization have set of standard processes and procedures to satisfy the specific needs of the project.
• Specific organizational standards and polices product and project life cycles and quality policies and procedures.
• Templates (e.g. risk register, work break down structure, project schedule network diagram and contract templates
Real Life Example
Planning of Heritage gala in Comsat’s University Islamabad
Events club at Comsat’s University is the student’s representative body which provides platform to the students to use their abilities and compete in a healthy environment. Therefore, we are organizing an event "Heritage gala" after an approval from Director Comsat’s University and sponsors. The event will consist of different food stalls, Mehndi stall, song dedication stall, mind games stalls, and jail stall and pirate boat in the day time followed by singing competition and Traditional dress walk in the evening for student's entertainment. We will fill the application form to take the permission from the Director of the Comsat’s University.