04-12-2012, 04:56 PM
Leave Management System
LeaveManagementSystem_CaseStudy_Sharepoint.pdf (Size: 123.99 KB / Downloads: 247)
The Client
Human Resources department of one of the leading Manufacturing Company based at
United States has taken a major initiative of automating all the functions. Leave
Application & Approval process was identified as the best candidate for implementing a
workflow based solution. Windows SharePoint was the best fit & hence was chosen to
implement the solution.
The Project
The requirement of the solution is online application & approval of the leaves availed by
Gateway employees. Additionally, feature was required to view the Leave History,
Current Leave Balance was when required. Automatic credit of leaves on a periodic basis
& at the year end leave balance updation process will be automated as part of the
solution. This solution should be closely integrated with Gateway’s home grown Project
Monitoring System.
Scope of the Project
• Employee can apply/cancel a leave application.
• Immediate superior can approve/reject the leaves. Auto-escalation in case the
leave is not approved for a defined period of time.
• Accurate leave balance at any point in time.
• Employee-wise leave history should be available.
Solution Features
• Leave Application
o Auto Calculation of Leave Days based on the Selection of Leave Period.
o Send Mail through WorkFlow to Substitute, Approver.
• Leave Balance
o Display current balance for all leave types defined for an organization.
o Display history of all leave taken by the user who is currently loggen in.
• Pending Request
o Approver will get the list of leave requests applied by employees.
o Approver can approve/reject. Employee will be notified by mail.
• Leave Cancellation
o User can cancel leaves which are already approved by approver.
o Application will be forwarded for approval.
• Leave History
o Features to view the leave history for each calendar year of all the
employees.
• Company Holidays
o Displays lists of company’s holiday for current calendar year.
• Leave Policy
o Display the current leave policy of organization.
• Monthly Report
o Leave details of all the employees can be emailed to Payroll department.
Benefits
• In this application all the business rules and business policies are applied
dynamically. No change is required in the application when any of the above
change.
• It is template based solution, so if we need to implement this solution on another
SharePoint server, the template can be imported & some configuration changes
are required.