Office automation refers to the varied computer machinery and software used to digitally create, collect, store, manipulate and relay office information needed to perform basic tasks. Unprocessed data storage, electronic transfer and management of electronic business information comprise the basic activities of an office automation system. Office automation helps optimize or automate existing office procedures.
The backbone of office automation is a LAN, which allows users to transfer data, mail and even voice over the network. All office functions, including dictation, typing, archiving, copying, faxing, telex, microfilm and registration, telephony and telephony functions fall into this category. Office automation was a popular term in the 1970s and 1980s as the desktop computer exploded on the scene.
The advantages are:
1. Office automation can get many tasks accomplished faster.
2. Eliminates the need for great staff.
3. Less storage is required to store data.
4. Several people can update the data simultaneously in case of changes in the schedule