17-12-2012, 04:51 PM
Software Requirements Specification for Online University Admission System
Software Requirements.docx (Size: 42.8 KB / Downloads: 27)
Introduction
Student admissions are a vital part of any university’s running because students are what keep a
University alive. The student admission is one of the most important activities within a university as
one cannot survive without students. A poor admissions system can mean fewer students being
admitted into a university because of mistakes or an overly slow response time.
The process begins with a potential student completing an application form through the
Universities and Colleges Admissions Service, the first step for students is to apply directly to the
university through a custom online form.
The next step is for the Admissions service center has to review the application and ensure that all
of the required information has been provided, from the form itself to the supplementary
documentation, such as language and degree certificates. If any of the required information is
missing, it is the secretary for the department to which the application concerns that contacts the
potential student and arranges for the delivery of the outstanding data.
The application in its entirety is then forwarded, complete with a recommendation, to the respective
department’s Admissions Tutor, who has the final say as to whether each potential student is
accepted or rejected. Before making a decision, the Admissions Tutor reviews the application and
the additional documentation, comparing the academic credentials to a list of university rankings
and previous, similar applications.
Purpose
The purpose of this SRS document is to specify software requirements of the Online Admission for
the university. It is intended to be a complete specification of what functionality the admission
provides. The main purpose of the system is to automate the task carried out by different peoples
in the organization to perform the student admission. Specific design and implementation details
will be specified in a future document. Software Requirements Specification for Online University Admission System
Objectives of the Proposed System:
The aim of the proposed system is to address the limitations of the current system. The
requirements for the system have been gathered from the defects recorded in the past and also
based on the feedback from users of previous metrics tools. Following are the objectives of the
proposed system:
Reach to geographically scattered students. One of the important objectives of the
admission system is communicate with all the students scattered geographically.
Reducing time in activities. Reduce the time taken process the applications of students,
admitting a student, conducting the online examination, verify student marks, and send call
letters to selected students.
Centralized data handling. Transfer the data smoothly to all the departments involved and
handle the data centralized way.
Paperless admission with reduced manpower. Reduce the manpower needed to
perform all the admission and administration task by reducing the paper works needed.
Cost cutting. Reduce the cost involved in the admission process.
Operational efficiency. Improve the operational efficiency by improving the quality of the
process.
Benefits of the system
As with most real world activities, there are numerous benefits to using a software system for
university admissions. The most apparent to this project is the unification of the entire process.
Another benefit of a software system is the use of a central database. This database is the basis
for all actions in the system and can be trivially updated and used to aid in all of the system’s
processes, meaning all of the required information is stored in one central location and thus is
easily accessible. This is a far more reasonable storage method than a paper-based file system,
where the time of traveling to and physically searching the records for the required information
could be a burden. Human error could also be a factor in that mistakes could be made in the filing
process which would not occur in a well written database system and mistakes or changes on
physical records can be messy to correct.
Software systems are also much faster at performing certain tasks than humans, meaning that
time can be saved performing processes such as sending communication e-mails, creating
recommendations and the comparison of applications. This also means that these tasks can be
done solely by the system, freeing up those involved to perform more important tasks.
In the long term, if methods or minor details concerning the admissions process at universities
changes, this can be reflected in potentially minor changes to the code of the system, to retrain
employees rather than having regarding the new practices.