28-09-2013, 03:41 PM
Chairing Meetings More Successfully
Chairing Meetings.ppt (Size: 239.5 KB / Downloads: 18)
5 Golden Rules
Know the meeting’s objective(s)
Prepare, prepare, prepare
Keep the meeting on track
Capture outcomes
Make people want to come back!!!!!!!!!
Prepare, Prepare, Prepare (1)
Agenda
Route to meeting objectives.
Don’t try to do too much.
Be Specific. For example:
“Admissions” Almost meaningless
“Admissions Strategy 2008/09” Better
“Review 2007/08 admissions, identify improvement opportunities and agree action plan for 2008/09” Now I know what we’re going to do
Prepare, Prepare, Prepare (2)
Get the right people.
Papers out in advance
Familiarise yourself with the papers
Determine key players for each item.
Estimate timings
Venue, layout, equipment & refreshments
Preparation -> Confidence -> Effectiveness
Keep the meeting on track
Stick to agenda
Encourage participation
Intervene whenever necessary - but only when necessary
Watch the time
Stand your ground!
A Few More Tips……..
Plan running order carefully.
Watch Matters Arising.
Rehearse introductions to difficult subjects.
Be a role model.
Use presentations/guest speakers to introduce variety.
Measure meeting effectiveness
Common Problems
Digressions
Going round in circles
Side conversations
Running late
Non-participants & dominating individuals
Missing key people