16-02-2013, 10:02 AM
The 5S methodology as a tool for improving the organisation
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Abstract
Purpose: The aim of this paper is showing the 5S methodology. In this paper it was introduced the way of implementing the 5S methodology in the company.
Design/methodology/approach: In the frames of own research it has been analysed and implemented the 5S rules in the production process.
Findings: On the basis of the own research it can be stated, that introducing the 5S rules bring the great changes in the company, for example: process improvement by costs’ reduction, increasing of effectiveness and efficiency in the processes, maintenance and improvement of the machines’ efficiency, safety increasing and reduction of the industry pollution, proceedings according to decisions.
Introduction
Modern management in the company is not only the quality management system based on the ISO series 9000:2000 standards, but pursuit to the continuous improvement, so this is the philosophy of the Total Quality Management [1]. In the frames of implementation of the Total Quality Management on the operating level more and more popular becomes the idea of so called 5S. The 5S method begins each programme of improvement. It is the tool for helping the analysis of processes running on the workplace. The 5S is the methodology of creation and maintaining well organized, clean, high effective and high quality workplace. Its result is the effective organization of the workplace, reduction of work’s environment, elimination of losses connected with failures and breaks, improvement of the quality and safety of work [2-4].
Sorting
Through the suitable sorting it can be identified the materials, tools, equipment and necessary information for realization the tasks. Sorting eliminates the waste material (raw materials and materials), nonconforming products, damaged tools. It helps to maintain the clean workplace and improves the efficiency of searching and receiving things, shortens the time of running the operation. The 1S rule’s proceedings [5]: A) On the first stage one should answer to so-called Control Questions: - Are unnecessary things causing the mess in the workplace? - Are unnecessary remainders of materials thrown anywhere in the workplace? - Do tools or remainders of materials to production lie on the floor (in the workplace)?
Standardize
Worked out and implemented standards in the form of procedures and instructions permit to keep the order on the workplaces. Standards should be very communicative, clear and easy to understand. Regarding this during preparation and improving, it should be involved all participants of the process on the given workplace, it means direct workers. The group knows the best specificity of its own activities, and process of elaboration and after that, usage gives them possibility of understanding the essence and each aspect of the operation. In the aim of assuring all the easy access, obligatory standards should be found in constant and visible places. It is assumed that standards should not be implemented only in the typical operational processes e.g. production, movement maintenance, storing, but also in the administrative processes, for example: book-keeping, customer service, human resources management, or secretariat service [5,14].
5 S – Sustain
Implementing the idea of the 5S will demand from workers the compact self-discipline connected with implementing and obeying the rules of regularity in cleaning and sorting. It leads to increasing the consciousness of staff, and decreasing the number of non-conforming products and processes, improvements in the internal communication, and through this to improvement in the human relations. It is also important to understand the need of executing the routine inspections of usage the 5S rule. This inspection is executed by helping of so-called Check List and created on its basis the radar graph of the 5S, which serves to estimation of the workplace. The inspection of realization of the 5S rule is executed once a month by chosen team implementing the 5S rule – the control team [2].