07-12-2012, 04:59 PM
The Cyber Café Management System
1Cyber Café Management.docx (Size: 766.31 KB / Downloads: 119)
INTRODUCTION
In this project an attempt is made to design a computer system for the CYBER CAFÉ that makes the management of recording user details, internet usage and billing much easier. The objective of this software is to maintain the details of users, cabins and login history. Through this system we provide facility of prepaid and postpaid accounts respectively for Account Users and Walkthrough Users. It has the features like adding, viewing, editing of user details, cabin details, billing, tariff settings, etc. The Software powered by .Net framework assures clear and efficient services to the agency. This easy-to-operate system helps to access and modify user details, provides efficient billing facility. The software is designed to provide Reliable and error free information. The database is driven by Microsoft Access thus providing portability. On successful login the admin can have access. The login time displayed on the login screen may help the users manage their usage. On logout the internet usage charges and available balance in the account will be displayed.
PROBLEM DESCRIPTION
The purpose of the project is to automate cyber cafes. The software must include provisions to keep user details and login history. It should help the café owners to retrieve user details when needed and internet usage in the system. It should be capable of allocating cabins automatically. It should help the café owner in calculating daily usage of the systems and income.
PROJECT OVERVIEW
The basic task of our software is to provide operators and customers with an accurate timing and billing information at any time. It is possible to set any pricing you might imagine including periodic discounts on specific days or times, traffic and group discounts, time bonuses or points system. The software keeps inventory of products and services and supports POS devices such as receipt printers. The software generates various statistics, which give detailed information about business performance. All transactions and actions are recorded into a database and can be viewed through multiple reports.
EXISTING SYSTEM
Presently, most of the functions in the Cyber cafés are done manually. Even though there are LAN connections and an administrator system, an automated system is not introduced. The owner records the details of the clients, login and logout time, cabin and has to calculate the amount. All these details are written in book. Also there is no special system to allocate cabins efficiently. The owner also has to calculate the total income of a day. The present system has following limitations:
Limitations in report generations
Manual recording consumes excess time
Chances of error
Difficulty in allocating cabins
The retrieval of information regarding a client is time consuming
Lack of billing system and manual calculation of daily income
Repeated recording of frequent user details
PROPOSED SYSTEM
The Cyber Café Management System which we design is in the same line of the existing system. No procedural changes are made to the existing system except the login process done by the customers.
The account can be of two types, “Account user” and “Walkthrough user”. An account user must pay a minimum amount of Rs.50 for the creation of account. While walkthrough users have to pay only after their usage. Account users can use the internet for lower tariffs which can be adjusted from the menu ‘tariff settings’.
The usage amount will be deducted from their account’s balance. In case their credit amount is lower, the customer should recharge their account. Recharge option are available at ‘recharge’ menu.
An account contains information about the user’s name, address, identification etc... They should have a unique user-id and password. Using this user-id and password they can log in from the client computers. In case any user forgets his password, it can be recovered and edited from the edit option in menu named ‘Account setting’.
Different reports are included regarding users, their login time, logout time, used machine etc… In case if any malpractices have occurred from the café, it can be identified by checking the user report. Daily report provides be viewed using their user-id. Similarly machine wise reports are also there, which helps to find all the users who have used a specific computer.
FEASIBILITY STUDY
During system analysis, the feasibility study of the proposed system is to be carried out. This is to ensure that proposed system is not a burden to the company. This study can be categorized into three types. They are:
ECONOMIC FEASIBILITY STUDY
This study is carried out to check the economic impact that the system will have on the organization. The amount of fund that the company can pour into the research and development of system is limited, the expenditures must be justified. Thus the developed system was well within the budget and this was achieved because most of the technologies used are freely available. Only customized products had to be purchased.
TECHNICAL FEASIBILITY STUDY
This study is carried out to check the technical facility, that is, the technical requirements of the system. Any system developed must not have a high demand on the available technical resources. This developed system has modest technical requirements, as only minimal or null changes are required for implementing this system.
SOCIAL FEASIBILITY STUDY
This aspect of study is to check the level of acceptance of the system by the user. This includes the process of training the system but must accept it as a necessity. The levels of acceptance by the users solely depend on the methods that are employed to educate the user about the system and make him familiar with it. His level of confidence must be raised so that he is also able to make some constructive criticism, which is welcomed, as he is the final user of the system.
TESTING METHODS
The system should always be tested thoroughly before implementation of it as regard to the individual programs, the system as a whole, user acceptance etc. This is because implementing a new system is a major job that requires a lot of man-hour and other resources. So an error not detected before implementation may cost a lot. Effectively testing early in the process translates directly into long term cost saving from a reduced number of errors. The purpose of the system testing is to consider all the likely variations to which it will be subjected and then push the system to its limits. It is a tedious but necessary step in system development.
SYSTEM IMPLEMENTATION
A crucial phase in the system development life cycle is the successful implementation of the system design. Implementation simply means the system design into operation. This involves installing of hardware, terminal and also training the operation staff.
Conclusion:
No software can be called perfect in the fast moving hi-tech world.” The Cyber Café Management System” seems to be very useful but may be outdated near future. However it is simple software, would be adequate for present time for functioning of the firm in proper way. After doing the system analysis & drawing ER diagram, DFD now we can easily develop the café Management System, which will manage the whole café efficiently & fast & also
Free manual errors.