21-03-2014, 03:34 PM
Tips for secretary of Meeting
Tips for secretary.pptx (Size: 259.48 KB / Downloads: 14)
Make note not of the concerns, but also of any accomplishments discussed in the meeting.
Even though you are taking notes, you may participate in the debates.
Type up your minutes immediately after the meeting ends. It’s best to do this while the events are still fresh in your mind. It’s also important that participants get a copy of their actions items as soon as possible after the meeting.
Keep the minutes filled in a safe place.
Consider learning shorthand or using a laptop. This will help you to record the minutes in a timely and accurate fashion.
Ask people to write down their motion.
This will save you the headache of trying to paraphrase someone else’s idea.
Make sure you have correct name spellings, contact email addresses.
Read certain parts of “Robert’s Rules of order” , in particular the section on being a secretary.
Minutes are very important. They are saved and might be referred to for years and years to come. If a legal matter, for example, someone reputation may depend on it.
Don’t be afraid to interrupt and ask for clarification at any time.