25-08-2017, 09:32 PM
GAS AGENCY MANAGEMENT
GAS AGENCY MANAGEMENT.doc (Size: 499.5 KB / Downloads: 50)
Introduction
About the organization
The concern “Radha Gas Agency” deals with the supply of gas for domestic and commercial purpose. It is situated of at No.134B, Siruvani Main Road, Alandurai, Coimbatore. The organization was established at 1996 and currently it has carrying out its duty with a 300 number of workers working in its esteemed campus. They service the customers based on their needs by serving to home by giving domestic delivery and to vehicles and shops for commercial purpose. The organization has established well by prompt delivery and advancement.
Project Description
The project entitled “Gas Agency” is done to make the manual process easier by making it a computerized system for billing and maintaining stock.
The Gas Agencies get the order request through phone calls or by personal from their customers and deliver the gas cylinders to their address based on their demand and previous delivery date. This process is made computerized and the customer’s name, address and stock details are stored in a database. Based on this the billing for a customer is made simple and easier, since a customer order for gas can be accepted only after completing a certain period from the previous delivery. This can be calculated and billed easily through this.
There are two types of delivery like domestic purpose use delivery and commercial purpose use delivery. The bill rate and capacity differs for both. This can be easily maintained and charged accordingly. The stock of gas and all its details are processed swiftly.
The following modules are involved in this project
• Customer Details
• Transaction Details
• Stock Details
• Billing
• Booking
SYSTEM STUDY
EXISTING SYSTEM:
In the existing system, the billing process, receiving order from customers and stock details are done through manual records.
Whenever a customer makes a demand for gas it is recorded in a separate notebook and the previous delivery made to the customer is searched and the number of days from that date till now is calculated. If the number of days is expired only then the order is accepted, if not the order placed will be rejected. Then the valid order request is request is taken in and a billing is done manually. The order is for two purposes as domestic and commercial. The billing is done based on the above two categories and the rate is charged.
Then the stock of cylinders is also maintained in manual records. So while billing this also has to be taken into account and billed. So this involves a great process and the time is also wasted.
PROPOSED SYSTEM:
In the proposed system, the process of billing and maintaining the stock, database of customers are all made computerized.
Since whenever a customers makes a demand or places an order through phone call or by personal, it is received and immediately checked by billing. The customer’s name, address, last date of delivery are all maintained in the database. So when the customer order is received and billed, the system automatically calculates the number of days from the previous delivery, if valid the billing can be done, if not the billing cannot be done and the customer can be informed about it. So the manual process of recording and billing is done easily without any paper work.
The stock of gas that is recorded and maintained manually is made computerized. So while billing, based on the stock the billing charge and capacity is made. When the stock goes below the limit, it can be easily identified. So by this project the process of ordering, billing and stock maintenance for a gas agency can be processed easily