16-04-2013, 03:28 PM
Development of a Budget Approval System
Development of a Budget.DOC (Size: 59.8 KB / Downloads: 29)
Abstract of the project
This project is aimed at developing a system by which the employees in the organization submit the bills to their managers. The bills could of various types and also of various amounts. The employee after submitting the bill will automatically provide the manager’s name to which the bill will be submitted. The bill will pass through a workflow process and the owner of the bill can view the status of the bill at any time. An email will be sent to the concerned people to let them know about the status of the bill.
Functional components of the project
Following is the list of functionalities which is expected to be provided by the system. More functionalities can be added to this below list.
In case of doubt or confusion please make appropriate assumption considering the business and proceed.
The workflow process would be
o User creates the request
o Request is send to his manager, this should be done automatically. An email should be sent to the manager and also the request creator with the details of the request.
o Request creator should be able to recall the request from manager, if the request has not been acted on else it cannot
o User if not sent to requestor can cancel the request altogether as well
o User can save the request in draft mode without sending to the approver
o Manager of the concerned request creator can view the details of the request but cannot modify.
Request once approved by the manager is sent to the concerned finance dept manager
If rejected the request is sent back to the request creator.
In all the above scenarios an email should be sent to the concerned parties for necessary action
o Finance manager after receiving the request has to credit the user account and has to send the request to the creator with proper comments as appropriate.
o Now the creator will close the request after the amount has been credited to the creator.