Abstract - The Intranet Mailing System is applicable within an organization only. In this fast growing world where every qualified person is in urgent need of a job, they join places, working at odd times. The organization has shift times and it becomes difficult for an employee of the shift to communicate with another employee of a different shift. In these circumstances the Intranet Mailing System proves its worth; if the organization has an Intranet Mailing System facility available to all its employees then each employee can register himself/herself and send mails to any other registered employee and thus making the communication easier.
1. Introduction
NTRANET is the generic term for a collection of private computer networks within an organization. An intranet uses network technologies as a tool to facilitate communication between people or work groups to improve the data sharing capability and overall knowledge base of an
organization's employees.
A network that uses technologies of internet protocol to share any type of information within association or Business Company is called Intranet. This technology is used in the proposed system, the “Intranet Mailing System” to make the most out of this technology. This will somehow automate the information passing system.
2. Proposed system
As organization grows in size in terms of departments and functionalities, it requires a quick and efficient system to achieve instant communication b/w employees of same department or b/w departments. The proposed system “Intranet Mailing System” serves organization’s needs in a consistent and transparent manner. It should cater the needs of information sharing. It allows the users to exchange their views thru mails and send electronic files thru attachments. It should have all traditional things such as sent items, inbox, drafts etc. The users are allows to send mails to multiple users using to, cc and bcc too. Thus the system caters spontaneous needs of the organization.
2.1 SNMP and Mail Monitoring MIB
Simple Network Management Protocol (SNMP) is a standard protocol suite for the Internet network management. Internet Engineering Task Force (IETF) first standardized the protocol and initiated SNMP-based management. The original targets for this effort were TCP/IP routers and hosts. However, the management architecture is inherently generic so that it can be used to manage various types of systems.
The SNMP network management model consists of the following elements [8, 9]. SNMP management defines two network entities, managing system and managed system, and the communication methods between two entities. Managing system contains one or more processing elements called management applications, shortly, managers. Manager performs management functions over managed nodes it controls. Each managed system has a processing entity called an agent which gathers various management information from the managed system. SNMP itself is a set of communication methods between manager and agent. The protocol defines three basic operations, GET, SET, and TRAP. The GET operation is initiated by a manager for retrieving management information from an agent. When the manager needs to change management information in managed systems, the manager performs the SET operation on the specified agents. The TRAP operation is an unsolicited communication from agents to managers. Agents send TRAP information to specified managers when managed system initiates any events.
The Intranet Mailing System is applicable within an organization only. In this fast growing world where every qualified person is in urgent need of a job, they join places, working at odd times. The organization has shift times and it becomes difficult for an employee of the shift to communicate with another employee of a different shift. In these circumstances the Intranet Mailing System proves its worth; if the organization has an Intranet Mailing System facility available to all its employees then each employee can register himself/herself and send mails to any other registered employee and thus making the communication easier.
Although the Intranet Mailing System works in similar fashion as that of internet mailing system, there is no needed to get an internet connection for our mailing system. The various branches of the organization can be connected to a singled host server and then an employee of one branch can send a message to an employee of another branch through the server.
Proposed System :
• This system supports the intranet mailing system
• The system also supports the file transfer system
• Here we maintain the groups for adding the friends with in the intranet.
• This system maintains inbox for received mails and also maintain sent folder for storing the sending mails.
Modules:
• User Login:
First to enter this system the users has to login to this system. First a login screen should be displayed to get the user details. The user has to enter the user-id and the password.
• User Details
This module contains 2 parts. User maintenance and password change.
• User maintenance is used to create a new user, modify the details of existing user or remove the existing user. Only the admin type user will have access to this part.
• User password is used to change their own password. Both admin and normal user will have access to this.
• Send and receive mails
Here we develop the features for storing the received mails and also for sending mails. Here we design the inbox for store the received mails and maintain sent folder for sending mails. These details stored into the database.
• Add friends in the network
Here we maintain the groups for adding the friends in the network. If you want to join then select any one then join into that. Here we have a facility to join in the multiple groups.
• Reports
This module is used to prepare various online reports. This module will be enabled only to the admin type of users.