07-08-2012, 12:23 PM
E-COORDINATOR
[attachment=30343]
Introduction
E-Coordinator is an intranet based Java application that automates the working of a professional institute that imparts professional training in the field of IT, Management, Accounting etc. this application is created as a product and can be customized according the specific needs of the client.
All such professional institutions have same kind of problems to solve such as they run professional courses for which queries are received, students are enrolled, classes are conducted, batches are scheduled, dues are to be collected, record of batches, students and study materials is to maintained, various type of reports are generated, etc.
Description….
Enquiry Management:
An Enquiry represents the query of a prospective customer about various courses offered by the institution. An enquiry can be made in the following three ways- In Person, by Phone, by Internet.
This module is responsible for storing the information of all enquiries into the system so that it can be retrieved later to generate various reports, to follow up non-converted enquires etc. An Enquiry that is stored into the system is either converted or becomes dead.
Query Management: This module deals with the replying of queries of existing students. Once students are enrolled, they request various type of information from time to time such as current topic of a specific batch, schedule of batches of a specific consultant etc.
This module mainly fetches required information stored in the system and presents it in easy to understand manner.
Registration: The Bread and Butter of all such institution depends on the no. of students that enroll themselves into the courses. This module is responsible for capturing and submitting the details of all the enrolled students into the system. This information is later retrieved to generate various reports. This module receives input from Enquiry Module and its output acts as input to the Fee and Recovery Module.
Batch Scheduling: An Institution that offers various courses and has various consultants needs a mechanism for proper scheduling of the batches. This module provides an interface to its user to insert the details of courses and consultants as well as to plan and view schedules.
Fee and Recovery Management: This module is responsible for entering fee details of the registered students into the system, generating due fee reports, collected fee reports, arrears and dead arrears. It also has the provision of factoring service tax into the collected fee, inclusively or exclusively as desired by the client.
Attendance Management: This module provides an interface to mark attendance of students, and generates batch wise, course wise daily, weekly and monthly attendance and absentee summary reports.
Student Management: Registering in one batch and then seeking transfer to another batch, discontinuing one batch and resuming another batch is a common phenomenon in all such institutions. This module deals with keeping track of all such transfers, breaks and resumption. It provides an interface to facilitate registering all transfers, breaks or resumptions into the system and generates student wise, course wise, consultant wise reports of breaks, transfers and resumptions.
Study Material Management: Mostly all such institutions provide study material in the form of books, printed notes and CDs to their students. This module deals with keeping track of course wise, batch wise distribution of study material. It provides an interface to submit the details of all available study materials into the system, details of all distribution into the system, and generates course wise, batch wise distribution reports as well as study material availability reports.
Result & Certification: All the professional institutions have the provision of awarding certificates after successful completion of the courses for this, in house examinations are conducted. This module provides an interface to submit results of examination as well as details of awarding certificates into the system. It generates course wise, month wise certificate distribution report as well as facilitate query of students results.
[attachment=30343]
Introduction
E-Coordinator is an intranet based Java application that automates the working of a professional institute that imparts professional training in the field of IT, Management, Accounting etc. this application is created as a product and can be customized according the specific needs of the client.
All such professional institutions have same kind of problems to solve such as they run professional courses for which queries are received, students are enrolled, classes are conducted, batches are scheduled, dues are to be collected, record of batches, students and study materials is to maintained, various type of reports are generated, etc.
Description….
Enquiry Management:
An Enquiry represents the query of a prospective customer about various courses offered by the institution. An enquiry can be made in the following three ways- In Person, by Phone, by Internet.
This module is responsible for storing the information of all enquiries into the system so that it can be retrieved later to generate various reports, to follow up non-converted enquires etc. An Enquiry that is stored into the system is either converted or becomes dead.
Query Management: This module deals with the replying of queries of existing students. Once students are enrolled, they request various type of information from time to time such as current topic of a specific batch, schedule of batches of a specific consultant etc.
This module mainly fetches required information stored in the system and presents it in easy to understand manner.
Registration: The Bread and Butter of all such institution depends on the no. of students that enroll themselves into the courses. This module is responsible for capturing and submitting the details of all the enrolled students into the system. This information is later retrieved to generate various reports. This module receives input from Enquiry Module and its output acts as input to the Fee and Recovery Module.
Batch Scheduling: An Institution that offers various courses and has various consultants needs a mechanism for proper scheduling of the batches. This module provides an interface to its user to insert the details of courses and consultants as well as to plan and view schedules.
Fee and Recovery Management: This module is responsible for entering fee details of the registered students into the system, generating due fee reports, collected fee reports, arrears and dead arrears. It also has the provision of factoring service tax into the collected fee, inclusively or exclusively as desired by the client.
Attendance Management: This module provides an interface to mark attendance of students, and generates batch wise, course wise daily, weekly and monthly attendance and absentee summary reports.
Student Management: Registering in one batch and then seeking transfer to another batch, discontinuing one batch and resuming another batch is a common phenomenon in all such institutions. This module deals with keeping track of all such transfers, breaks and resumption. It provides an interface to facilitate registering all transfers, breaks or resumptions into the system and generates student wise, course wise, consultant wise reports of breaks, transfers and resumptions.
Study Material Management: Mostly all such institutions provide study material in the form of books, printed notes and CDs to their students. This module deals with keeping track of course wise, batch wise distribution of study material. It provides an interface to submit the details of all available study materials into the system, details of all distribution into the system, and generates course wise, batch wise distribution reports as well as study material availability reports.
Result & Certification: All the professional institutions have the provision of awarding certificates after successful completion of the courses for this, in house examinations are conducted. This module provides an interface to submit results of examination as well as details of awarding certificates into the system. It generates course wise, month wise certificate distribution report as well as facilitate query of students results.