03-08-2012, 03:22 PM
COMPUTER –SHOP MANAGEMENT SYSTEM
COMPUTER –SHOP MANAGEMENT SYSTEM.pdf (Size: 2.76 MB / Downloads: 51)
Purpose
It is the project about Computer-shop management System. It automates the
Systems records, their Selling and Maintenance, Balance evaluation, due to calculation
other functions. In other words you can say it a complete computer-shop management
System.
In this project we can easily maintain systems sales details. It gives
information’s of Annual Transaction of products, its services, daily sales, daily Receipt &
Balance. We can see the Systems details before selling the particular items & view for
our requirement-satisfying item detail.
Project Scope
The scope of project ‘Computer-shop management system’ is to Develop
Visual Basic based software to support for daily sale, receipt & Balance of products and
maintain the all information of System related items.
This software will be very useful for the Big Computer Shop as well as the
customer. It will perform as the required task of Automation of product by itself in a
systematic way.
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It will also save lots of time, as system will perform all tasks in quick time
profiting customer and shop owner as well, so it will prove very economical in every
respect.
Product Perspective
The Computer-shop Management System is the new, self-contained product.
The Computer-shop management system is using vb6.0 platform. All components follow
Model-View-Controller pattern. The user can retrieve information of their shop progress.
All pages of the system are following a consistent theme and clear structure.
The occurrence of errors should be minimized through the use of checkboxes and scroll
down in order to reduce the amount of text input from user. Error message should be
located beside the error input which clearly highlight and tell user how to solve it. If
system error, it should provide the contact methods. The page should display the
project process in different color to clearly reflect the various states. Each level of user
will have its own interface and privilege to mange and modify the project information.
User interface elements are easy to understand. Part of user interface is wellorganized
on screen and the parts are concatenated right. When users look at the
interface, they understand which pane is used for which purpose. Each task of an
interface is specified clearly and users use them correctly. For example, when users
press to any button on interface, they can know which operations are done by pressing
this button.
The user interface is easy to learn. When users use the user interface, they
can know which element is used to which operations. The interface actions and
elements is consistent. When users press any button, required actions is done by the
system.
The screen layout and color of the user interface is appealing. When users
look at the screen, it will have a nice vision. Colors will be selected clearly, thus eyes of
users won’t be tired.To inhance the graphical user interface I use xp button, lv button
and vk frame.
Since the application must run on the PC, all the hardware shall require to
connect the PC will be hardware interface for the system.The main interface would be
the monitor, Keyboard and mouse.
Product Features
• NETWORK SUPPORT. You can use more than one computer to work with Computershop
Maintenance System.
• Support for VAT tax system. Also you can -
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• make system configuration
• Create System configuration and use it later for selling purposes!
• Quickly create database backup!
• Enter and print (optionally) component serial numbers when you selling systems!
• Customize bills that you print!
• Create estimates and latter convert it into bills!
• Reports to make comparisons between months (total sum, or sum by employees)!
• User can see profit of a sold computer system during bill creating!
• Manufacturers administration.
• Print bills with currency sign.
• See number of available components (for selected component in group) when you
selling system configuration!
• Different kind of reports.
• Keep track of you suppliers!
• Check out earnings and get information about charged items!
• Each sold system is registered in database with date of sale and notification if
customer has paid!
• Computer- shop management software provides full billing and income control and
Supports different password protected employee accounts!
• Server database is protected from unauthorized modifications!
• Process payments quickly and efficiently!
• Unique design with very functional user interface!
• Improve your store business with various reports and statistics!
And many more...
Process Logic
1. Login Form
In this form, existing user/administrator enters the user-name and password
and access the main form. If user forgets his password then he can click on button
forget password and then entering his e-mail id can get user name and password. This
form contains user name and password as sub module.
2. Main Form
If administrator accesses this form using authentic login-name and password
then the administrator has administrative power as add the product, create user
account, add new branded computer system, add company, change the shop record .
Administrator have full power But user have some restricted power only which is
provided by administrator.
In this main form user can sell computer part/assemble computer
system/branded computer system, update customer record, change the password,
make quotation. Using this form the user/administrator can see the report of sold
computer part, branded computer system in any time duration. In this form, there is
option to exit & log-off
3. Sell Computer System Module
There are two sub modules:
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1) Sell branded computer system
2) Sell assembled computer system/computer part
In sell branded computer system module, user/administrator can sell available
branded computer system. In this form, the user/administrator enters the customer
name, address & phone number and chooses any branded computer system to sell.
This form also so the all information of chosen branded computer system as category,
model number, monitor type, hard-disk range, ram, processor, price etc. After selling,
the user/administrator can print and save the receipt.
In sell assembled computer system/computer part module, user/administrator
can sell available computer part and assembled computer system. In this form, the
user/administrator enters the customer name, address & phone number and chooses all
computer part to sell according to request of customer. The user/administrator can
chose any product, its type, range, its serial number using combo-box. After choosing
the serial number of product the price of the product and total price (including vat, tax)
automatically generate. After selling, the user/administrator can print and save the
receipt. The invoice number and customer number automatically generate by this
software when this form is loaded.
4. Update Customer Balance Module
In this module, there is information related to balance of customer, customer
name and address. In future if any customer paid the balance amount then it can be
update.
5. Make Quotation Module
In this module, the user/administrator makes quotation according to request of
the customer. This quotation provide information about the price, range, type &
company name of all product to customer before purchasing the computer
parts/assembled computer system. This quotation also provides total price (including
vat) assembled computer system.
6. Change Password Module
In this module, the user/administrator can change his/her password by
entering login-name and old password and new password. So this provide security from
unauthorized access.
7. Create user account Module
In this module, the administrator can create new user by providing him loginname
and password. In this module, the administrator can update user information as
name, address and phone number of exiting user. He can delete exiting user account.
The administrator can see the entire exiting user. The administrator can also give
administrator power to any user. In this module, there is information related to the entire
user working in the computer-shop as name, address, e-mail id, phone number etc.
Here admin can take information related to user.
8. Add Product Module
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In this module, the administrator can add new product by entering its name,
company name, range, type, serial number, and its price. Here administrator can also
see the available product and its information. And the administrator can also delete any
product.
9. Add computer system Module
In this module, the administrator can add new branded computer system by
entering its category, model number, company name, ram capacity and its speed,
monitor type, Hard-disk capacity and its interface, processor clock speed and its
L2cach, motherboard company-name and its chipset, its selling and buying price and
other description. Here administrator can also see the available computer system and
its information. And the administrator can also delete any computer system.
10. Add company Module
In this module, the administrator can add any company information whose
product are available at the computer shop. This module contains the name of
company, contact person, address, phone number, website, and fax number.
11. Change Shop information Module
In this module, the administrator save/update the information related to his
computer-shop as name of computer-shop, address, phone-number, and registration
number.
12. Product Price Report:
This report shows the price of all available products and its detail as itemname,
company-name, type, range, and serial-number.
13. Sold computer part Report:
This report show the sold computer part in any time duration. The
administrator/user can see the detail of sold computer part in specified time duration.
This report show the name of customer, item-name, company-name, type, range, serialnumber,
and price of sold product.
14. Sold computer system Report:
This report shows the sold computer system in any time duration. The
administrator/user can see the detail of sold computer system in specified time duration.
This report shows the name of customer, category, company-name, model-number, ram
capacity and its speed, monitor type, Hard-disk capacity and its interface, processor
clock speed and its L2cach, motherboard company-name and its chipset, its price and
other description.