29-09-2012, 02:07 PM
COMPANY VEHICLE MANAGEMENT SYSTEM TOOL
COMPANY VEHICLE.doc (Size: 4.52 MB / Downloads: 42)
ABOUT THE PROJECT:
Problem statement is one of the basic and important phases of project phase. When the basic problem is determined, it is documented and the symptomatic problem is analyzed, then the current list of basic problem is completed. A system is simply a set of components that interact to accomplish some purpose.
Transport Portal is an online software application which fulfills the requirement of a typical management of details of vehicles, Transport Categories, Routes and the requests for bus or cab from the employees in a company. It provides the interface to users in a graphical way to manage the daily transactions..
The aim of this application is to reduce the manual effort needed to manage transactions in a company. Also this application provides an interface to users to view the details like the Transport Categories, Vehicle details, Routes, Bus and Cab Requests etc. Current system is a manual one in which users are maintaining ledgers, books etc to store the information like vehicles details, routes details, bus requests and approvals etc..
SYSTEM ANALYSIS:
System Analysis is first stage according to System Development Life Cycle model. This System Analysis is a process that starts with the analyst. Analysis is a detailed study of the various operations performed by a system and their relationships within and outside of the system. One aspect of analysis is defining the boundaries of the system and determining whether or not a candidate system should consider other related systems.
EXISTING SYSTEM:
Current system is a manual one in which employees has to submit their applications for transport facility as well as for cab facility. Employees has to follow up regularly with transport personnel to know the status of their requests which is time consuming and hectic.
DISADVANTAGES:
The following are the disadvantages of current system
• It is difficult to track the occupancy.
• More manual hours need to generate required reports.
• It is tedious to track the details of cabs provided by third party.
• There is no possibility to track the approvals of requests.
• No co-ordination between various departments.
PROPOSED SYSTEM:
Proposed system is a software application which avoids more manual hours that need to spend in record keeping and generating reports. This application keeps the data in a centralized way which is available to all the users simultaneously. It is very easy to manage historical data in database. No specific training is required for the employees to use this application. They can easily use the tool that decreases manual hours spending for normal things and hence increases the performance.
ADVANTAGES:
The following are the advantages of proposed system
• Easy to process requests.
• Can generate required reports easily.
• Easy to manage historical data in a secure manner.
• Centralized database helps in avoiding conflicts.
• Easy to use GUI that does not requires specific training.
• Implementation of approval process is very easy.
EMPLOYEE INFORMATION & VEHICLES MODULE:
This module maintains all the information, which belongs to the employees who are working with the company. This module maintains the details of all the four types of users. This module separately maintains the information of different departments. This can be maintaining Admin, Approvers, Transport and Guest users.
All the employees’ details are recorded to database and can be viewed as a report. : This module deals with major and crucial part that includes the details of the vehicles in the company. This module provides the interface to add the vehicles and can be viewed as a report that displays all the details of the vehicles and it can also shows the different types of vehicles available in the company.
Basically some categories of the vehicles are available in the company. For every user the vehicle details module has divided into two parts. i.e., one is the Add New Vehicle and the other one is View the Vehicle details. Each and every vehicle has its own Identification number and the registration numbers. Only Admin user can add the new vehicle to transport. Any of the remaining users can’t add the vehicles. All the four types of users can view the details of all the vehicles. All the added vehicles details will be stored in the database.
BUS REQUESTS & CAB REQUESTS MODULE:
This module deals with major and crucial part that includes Bus Requests of the employees and updates the status as approved or not. This module provides the interface to Bus Request of the employee and can be viewed as a report that displays all the Bus Requests of the employees in the company. For every user the Bus Requests Module has divided into three parts.
One Add New Bus Request, View the details of Bus Requests and the final one Cancel the Bus Requests. In this module, we will first enter the number of the employee who is posted the request for the bus. Then it will show the details of employees who is applied for the transport facility. All the four types of users i.e., Admin, Approver, Transport and the Guest users can add or remove the Bus Requests for their own and also they can view the details of all the bus requests.