07-08-2012, 04:26 PM
Color Lab Management System
Color Lab Management System.doc (Size: 394.5 KB / Downloads: 185)
Introduction
Topic of the Project
The topic of my project is “Color Lab Management System”.
Project introduction
Every organization, be it a private company or public is established for the pursuit of some motive and certain objective. To achieve the objectives of the organization, computerization of various disciplines has become inevitable especially in today’s modern world where technology is advancing at an incredible rate.
When customer gives his job to develope roll and printing it, software will allot a job number to manage that job with advance. Job Developing: Can be enter roll name like Fuzi, Konica, Kodak and other with customer job number. Job Production: This option will supply information of number of prints to delivery counter. Distribution Chart: To manage production to counter (optional). Job Delivery: Customer billing printing is easy and auto calculation of service tax. When customer demand his job, just enter job number and you will get complete bill of customer in cash, credit or challan as we request. General reports in this software are availabe as Booking / Delivery Chart, Delivery Chart, Developing Chart, Producton Chart. Analysis Reports are available in this software: Advance Detail: A report for advances received from customers from amateur, studios, general and professional. Highest Business of Customer: Which studio and professional give highest business during period. Difference in Production & Delivery: Show the difference in production and delivery, in manner of print qty, job size and job type. Job Produced & delivered: Job has been delivered which are produced. Stock Valuation: Show job stock in numbers of envelope (quantity) and amount also. Job Produced but not delivered. Paper Consumption: If you give paper feed, it will calculate consumption of paper roll in single key. Film Counting: Number of Film / Roll is developed as konika, fuzi, kodak and other rolls calculation for Market Survey Day work Report: Consolidated report of number of prints.
Problem statement about the project
1. All the information about the students, teachers, other staffs, library, progress report or any other managerial tasks is maintained manually. So it takes lot of time & effort with maximum risk of mishandling, misplacing and errors.
2. As all the works of school management are done manually, so there is a possibility of missing the valuable records and their valuable transaction information and even no prompt reporting facilities.
3. Daily school transaction is maintained manually, so it is very slow as well as tedious process and risk in loss of valuable information is very high which might occur in loss of valuable assets of the school.
4. As the works are done manually when managerial person required information urgently then it cannot be provided at right time or it takes time.
5. The account keeping of the salary submission to the staffs is also one of the combustion and very important task of the school; the record keeping of this information is very much sensitive. If this work is done via the automated computerized system, it will be very much reliable and easy.
6. Even all the libraries provide their own card system for the issuing and receiving of the books, if there is any theft or mishandling of those cards and record files, there will not be any standard proof to cure the situation and report those transactions.
7. In the mistakes like in the former point, there aren’t any validation criteria and those small mistakes can hamper a lot in the successful daily transaction of the school.
Objective of the project
This School Management System, has to be developed with reference to the topic selected and proposed for the partial fulfillment of Final Project of BSCIT sixth Semester. It has been realized to develop a software system to perform the real world operation, so that this system the transaction held daily on the school should be regularize which is manually done till now.
The academic system, either of an institute, college or of a university, is very much complex system itself. Managing the overall information management system in paper based is very much tedious and costly.
Managing information of a institute having more than 1000 student’s studying more having 7-10 subjects in each course and recording scores in these entire subjects in different examinations through paper based system is time consuming, costly and monotonous work. Hence, it can’t assure more accuracy, reliability and work efficiency. So, using computer software in this situation can highly increase the accuracy, reliability and work efficiency. There are lots of advantages of using such software. After analyzing the School Management System of an institute, I have tracked the objectives of my computerized application some of them are as follows:
i). More Accurate: Computer software can check data for its validity during data entry and can also check for relationship with other related data. Thus it can provide more accurate data.
ii). More Reliable: Computer never becomes lazy; they never stay on leave and do whatever assigned to them. So, it is more reliable than human.
iii). More Efficient: Computer software can generate and process information in very less time in nominal additional cost compared to manual processing so they are more efficient.
iv). More Secure: Physical files are less secure compared to computer files because there are lots of causes that may destroy the data and can leak secret information like disaster, failure, mishandling etc. But, files stored in a computer can be protected using different methods like validation check, data encryption, data backup-recovery, access control mechanism etc.
v). Reusable: Paper works are non-reusable because each time we want to change it we have to recreate them and the entire process has to be repeated. Similarly, editing paper works are very tuff and time consuming. Therefore, using computer software instead of manual system can provide reusability of information stored.
vi). High Storage Capacity: Information in soft copy form requires nominal space compared to physical files. Therefore, a house full of information can be stored in a single disk consuming less physical space.
Scope of the Project
The software project is built not only for a particular school, it can be useful to the small level stores as well only changing the certain modules and adding few extra features to the project.
Primarily its scope is bounded for the School in Nepal who wants to try implementing computerized system to manage their student, fee and result. In Nepal there are thousands of such projects can be useful in the School Management to organize systematically school activities.
The database of the project is made keeping a view of scalability of the scope. It can be converted into the large system in future using the same database and interfaces. The software project is built not only for a particular school; it can be useful to the academic college, computer institute as if everybody who will do the transaction about student and customize as per the requirement its interfaces and modules of the project i.e. they can store as much as they want for the student related data/information’s.
Why is the particular topic chosen?
During the system analysis phase I have found many things need to be included in the computerized system, because of time constant, I have focused only on the student and teachers activities and issue it rather than fee payment with students.
The paper based system has some advantages too but disadvantages are more. Major disadvantages of paper based system are transaction errors and duplication of works. The computerized system provides near about 100% solution to eradicate transaction errors and remarkably reduces the duplication of works providing efficiency.
I can’t say which field does not use computer technology. Every sector and field are used that technology for providing efficiency and better services and it has also become a symbol of the success like in education, commercial sector, research, health, industry, government, communication etc. Therefore every organization providing different services has already applied and some are one the way to apply it for their success.
What contributes could the project make?
School Management System based on the flow of services, rules and regulation and consults the standard manual form the oldest methodology. In our context, private school management system and government system are differences so it is not possible to cover this issue. This program could be very much useful to uncover the problems faced in the current school management system, mainly to make the huge record keeping procedure handy and transaction easy.