13-06-2012, 01:14 PM
HOTEL MANAGEMENT SYSTEM
Hotel_MGT.doc (Size: 804 KB / Downloads: 271)
INRODUCTION
1.1. An Overview
Hotel Management System is a software system where the management of entire hotel is computerized. The hotel management system is designed using visual basic.net as the rich GUI for front end and MS-Access as the secured backend database.
In this project the details are maintained like customer details, reservation details, Booking details and billing details The reservation process of reserving rooms for the customers, canceling the reserved rooms, booking the rooms , vacating the rooms, the restaurant management, billing process, etc all are computerized and the management is done without any difficulty.
The reports can be viewed completely and the head of the management daily or weekly or monthly can review it. For company auditing it will be more useful. This Proposed System will be interactive, faster and user-friendly for the end users. Using the hotel management system, the following activities can be performed.
o Booking or reservations of the rooms
o Cancellation of the rooms
o Cash billing
o Room service / Restaurant service
o Restaurant billing
o Total billing
o Travels arrangement
1.2. Mission of the Project
The mission is to to facilitate easy management and administration of a hotel with capabilities to do Booking or reservations of the rooms, Cancellation of the rooms, Cash billing, Room service, Restaurant service, Restaurant billing, Total billing, Travels arrangement etc. using the automated hotel management software. One can keep detailed records or info on an unlimited amount of customers.The system lets the user know which all rooms are available for occupancy at any point of time. This makes the booking considerably faster. And thus helps the hotel in better management and reduce a lot of paper work as well as manpower.
1.3. Background Study
1.3.1. The Organization Profile
N Solutions is an emerging provider of IT development solutions, servicing customers nationwide.The ability of N Solutions to anticipate future technological requirements and capabilities is vital to the success of their business and that of their clients. The objective of N Solutions is to work, communicate and support customers as the pace of change accelerates and demands grow.
N Solutions business lines include:
• Tailor-made software solutions development
• Outsourcing software development
• Business solutions deployment and integration
• IT Consulting
• IT Infrastructure building / maintenance and related services including technical support to both customers and IT companies.
N Solutions software development services cover the complete project life cycle, from requirement assessment and task definition, to solution development, to implementation and integration, followed by support and maintenance. The ability to integrate software with existing systems by expanding information systems infrastructure is an important advantage of N Solutions as a turn-key solution provider.
N Solutions expertise covers the following areas:
• Enterprise Application Integration;
• Data Warehousing and Decision Support;
• Electronic Document Management;
• Information Security;
• Internet/Intranet and e-Commerce solutions.
Excellent quality of N Solutions software development is guaranteed by their team of professionals with certified skills and experienced project managers. N Solutions also ensures quality control at all stages of development process. Transparent software development process and interaction with the customer are taken utmost care at N Solutions. They give their clients a real commercial advantage by the professionalism, flexibility and specialist knowledge
1.3.2. Study on Existing System
EXISTING SYSTEM
Hotel Management involves maintaining various operations of the hotel like Booking or reservations of the rooms, Cancellation of the rooms, Cash billing, Room service, Restaurant service, Restaurant billing, Total billing, Travels arrangement etc. The existing system is a manual one and there is lot of issues like erroneous data, slow process, lack of security etc. Finding out the final payment amount completely relies on the hotel manager and if he is absent, it takes a long time to find out the details during check out and is prone to errors.
Drawbacks of the Existing System
• Manual entry consumes more time.
• It is difficult to maintain bulk of record in manual.
• Restrictions in the users.
• Not easy to prepare the daily reports.
• Lack of accuracy and error prone.
• Overall efficiency is less.
• Lot of paperwork.
• Non-secure.
• No perfect maintenance of report.
• No method to trace details
• Human errors
• The manual system is too slow
• Searching is more time consuming
II SYSTEM ANALYSIS
2.1. Study on Proposed System
2.1.1. Defining the problem
Currently, the system used is manual. It requires a lot of time spared in writing the details in the paper and manually validates and maintains the records It can involve lots of search and time wastage. Preserving and maintaining large amount of data manually is a difficult task. The existing system is a manual one and there is lot of issues like erroneous data, slow process, lack of security etc. Finding out the final payment amount completely relies on the hotel manager and if he is absent, it takes a long time to find out the details during check out and is prone to errors.
2.1.2. Developing Solution Strategies
The proposed system is to facilitate easy management and administration of a hotel with capabilities to do Booking or reservations of the rooms, Cancellation of the rooms, Cash billing, Room service, Restaurant service, Restaurant billing, Total billing, Travels arrangement etc. using the automated hotel management software.