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ABSTRACT
The objective behind developing enterprise organizer is to maintain the hierarchy of the employees within an organization. It provides the manger and administrative department an overall hierarchical view of the complete enterprise and helps them in managing employees. Every Organization has many managers, who are responsible for all the activities in the organization. These managers manage different aspects of the organizational management issues, such as manufacturing, production, Marketing, etc; one such essential management issue is IMPRO As years progressed, the approach of the management changed towards the human capital. Now Hierarchical Organization is part of every organization, and has its own identity and importance. In this scenario, the bigger organizations need to put lot of effort in the management of human Resources.Every Organization has many managers, who are responsible for all the activities in the organization. These managers manage different aspects of the organizational management issues, such as manufacturing, production, Marketing, etc; one such essential management issue is IMPRO.As years progressed, the approach of the management changed towards the human capital. Now Hierarchical Organization is part of every organization, and has its own identity and importance. In this scenario, the bigger organizations need to put lot of effort in the management of human Resource.
INTRODUCTION
A Software Solutions is an IT solution provider for a dynamic environment where business and technology strategies converge. Their approach focuses on new ways of business combining IT innovation and adoption while also leveraging an organization’s current IT assets. Their work with large global corporations and new products or services and to implement prudent business and technology strategies in today’s environment. A strategy where we architect, integrate and manage technology services and solutions - we call it AIM for success .robust offshore development methodology and reduced demand on customer resources.
A focus on the use of reusable frameworks to provide cost and times benefits. They combine the best people, processes and technology to achieve excellent results - consistency. We offer customers the advantages of Hierarchical Organization Information software tool has been designed keeping in view of all the technical aspects, to suit the proposed requirements using the current technology. Hierarchical Organization Information software does not include any external memory hungry .dll or .exe files. It doesn’t adapt any third party controls.
Combining these powerful, state of art, burning technologies with tightly integrated database, the Hierarchical Organization Information software will meet the proposed solution of providing controlled and effective Management of the employees. The main purpose for preparing this document is to give a general insight into the analysis and requirements of the existing system or situation and for determining the operating characteristics of the system.
Procedures are designed to detect errors in data at a lower level of detail. Data validations have been included in the system in almost every area where there is a possibllity for the user to commit errors. The system will not accept invalid data. Whenever an invalid data is keyed in, the system immediately prompts the user and the user has to again key in the data and the system will accept the data only if the data is correct. Validations have been included where necessary. The system is designed to be a user friendly one. In other words the system has been designed to communicate effectively with the user.
In addition, the managed environment of the runtime eliminates many common software issues. For example, the runtime automatically handles object layout and manages references to objects, releasing them when they are no longer being used. This automatic memory management resolves the two most common application errors, memory leaks and invalid memory references.
SYSTEM ANALYSIS
EXISTING SYSTEM:
STUDY:
Every Organization has many managers, who are responsible for all the activities in the organization. These managers manage different aspects of the organizational management issues, such as manufacturing, production, Marketing, etc; one such essential management issue is IMPRO.As years progressed, the approach of the management changed towards the human capital. Now Hierarchical Organization is part of every organization, and has its own identity and importance. In this scenario, the bigger organizations need to put lot of effort in the management of human Resources, as they are underlying capital asset to the organization. In doing so, along with times, the Organization Information changed from its basic operations to more strategic approach.
Some of the features are.
• Finding ground level employee performance by the topmast manager.
• Maintenance of profile details of the employees, and retrievals as and when required.
• Overall & detailed view of the organization hierarchy, which is very much essential in making effective decisions.
• Judging the potentiality of the employees.
• Maintenance of the data when the organization has many branches spread over wide geographical area.
• Accessing one branch information from another branch.
• Future planning issues based on the current HR information.
• Employees success planning.
• Vacancy situations and their priority /effect on the organizations performance.
• Employee motivational & conflict resolving issues.
DRAW BACKS
As the whole project is based on the logical perspective of an ideal organization’s Human Capital Management structure, the physical implementation has no fixed rules, thus implementing the concept little difficult.
We need to consider while doing the project.
The user should be provided with all information of the employee details.
User-friendly interface with minimal training
Intranet based application
Provide hierarchical view of the organization
Provide facilities for future planning.
In this system Administration department is the Root Department under which different departments exist. So the Employment hierarchy will start with root department head like chairman and subsequently the department employees with dept head and section employees with their section employees and for sub departments in the departments can be identified.
PROPOSED SYSTEM
PROBLEM DEFINITION :
The proposed system was developed in such a way to solve the above problems faced by the present normal system by using latest technology. For this, the ideal environment is the windows environment; as it is the most popular multitasking system available today. The proposed system use SQL Server as back end, which has powerful querying functions, easy accessing methods and user – friendly, enough securities are provided to the database and the new system.
A good user interface is provided with the system. User will be able to generate Valuable reports based on This system helps to provide communication between different departments, and can be able to share the necessary information. So that, it saves time and helps to make the decision quickly.Effectively address the business issues our customers face today.Generate new opportunities that will help them stay ahead in the future.
PROBLEM DESCRIPTION :
The industrial resource to manage and store project information that are used in applications. By different groups of people such as, seals department, programmers or project managers will be let by project applications a controlled access to information and automated distribution of information. Keeping in view the above description the project is to have outputs mainly coming under the category of internal outputs. The outputs were needed to be generated as a hot copy and as well as queries to be viewed on the screen. Keeping in view these outputs, the format for the output is taken from the outputs, which are currently beeing obtained after manual processing.
DEVELOPMENT ENVIRONMENT
A good user interface is provided with the system. User will be able to generate Valuable reports based on This system helps to provide communication between different departments, and can be able to share the necessary information. So that, it saves time and helps to make the decision quickly The objective for collaboration has been: getting thing done faster, cheaper and better by applying their common knowledge, bringing together a selection of resources and attainments in a project. Because valid collaboration with teams improves productivity, speeds up result-making and optimizes of making a right decisions, it also helps to intercept precious intellectual fortune and time.
ANTICIPATED ADVANTAGE
At present every transaction is carried out manually. The volume of the data to be handled is very large. It is also necessary to speed up the data in order to get quick reports, enabling quick decision by the management. Taking all this in to consideration the conversion processing using an obligatory. The transaction will help the management in coping with emerging trends in data processing industry
The process becomes faster.
The calculation becomes accurate.
Reports can be taken quite easily than it was in the previous system.
SYSTEM IMPLEMEMTATION
Hierarchical Organization Information software tool has been designed keeping in view of all the technical aspects, to suit the proposed requirements using the current technology. Hierarchical Organization Information software does not include any external memory hungry .dll or .exe files. It doesn’t adapt any third party controls. Combining these powerful, state of art, burning technologies with tightly integrated database, the Hierarchical Organization Information software will meet the proposed solution of providing controlled and effective Management of the employees.
The Hierarchical Organization Information software has been modularized into following modules.
a) Employee Creation
b) Employee hierarchy
c) Department entry/Department interdependency
d) Live status
e) Employee list enumeration
f) Process details
g) Job rotation
h) Position Weight age based on Department wise, section wise
j) Vacancies maintenance & process details
MODULE DESCRIPTION:
A) Employee Creation
In the Hierarchical Organization Information System each employee is created with their corresponding department, designation and section details.
B) Employee hierarchy
In this system Administration department is the Root Department under which different departments exist. So the Employment hierarchy will start with root department head like chairman and subsequently the department employees with dept head and section employees with their section employees and for sub departments in the departments can be identified.
c) Department entry/department hierarchy
In this module, Master Data for the departments can be created employees refer this data .Sub departments Can be identified .Some of The departments will have Different Sections Each Department having Department heads ,so department employees should reported to the department head he may be subordinate to his superior Department he shall report to him.some of departmets having sections so section employees shall be reported to the section incharge he shall report to the department head.
From this Departments,sub departments the Department heirarchy shall be created.
E )Live status
Live status gives accurate information about which Employee Will work in which section his superior employees or his subordinates can be identified along with their corresponding departments so that the employee info can be managed easily.
Their performance can be monitored and if need they can be deputed to other department as and when required this can be effectively managed.
F)Employee list enumeration
The employee details already in the database so the details can be retrieved as and when required by taking the selective criteria from the HR manager.
G) Process details
This following process will be done to get the desired results.
Employee hierarchy can be created using Employers and their superior’s information.
Department Hierarchy can be created using the departmental interdependencies.
Vacancy list in various departments can be identified and prioritized by calculating the position weight ages.
Employees can be transferred from one department to another based on different criteria provided by the HR manager.
Employee retention can be processed depending their performance.
H) Job Rotation
Job rotation process will be invoked when the employee experiences monotony in his work / duty. These will result in poor performance, some times leads to major errors in the field of operation. This can be overcome by job rotation process. In this the employee will be moved to other department of interest, so that the employee will work with renovated vigor and vitality.
In some cases, to fill up the emergency vacancies, job rotation process will be executed to avoid unforeseen delays. In any case along with the candidate / employee his credentials and other associates will be passed to the destination department.
I) Position Weightage
Position weightage will be calculated based on Departments weightage, section weightage and even the designation weightage. Each position in the organization will have certain importance in the functionality of the overall organization.
The weight age of the each position will be calculated by using the actual position in the organization and as well as the position in the authority flow.
J) vacancies details and process details
Vacancies arised in various departments can maintained by filling the new employees or by shifting/additional charges to existing employees.
USER INTERGFACE DESIGN
It is essential to consult the system users and discuss their needs while designing the user interface:
USER INTERFACE SYSTEMS CAN BE BROADLY CLASIFIED AS:
1. User initiated interface the user is in charge, controlling the progress of the user/computer dialogue. In the computer-initiated interface, the computer selects the next stage in the interaction.
2. Computer initiated interfaces In the computer initiated interfaces the computer guides the progress of the user/computer dialogue. Information is displayed and the user response of the computer takes action or displays further information.
USER_INITIATED INTERGFACES
User initiated interfaces fall into tow approximate classes:
1. Command driven interfaces: In this type of interface the user inputs commands or queries which are interpreted by the computer.
2. Forms oriented interface: The user calls up an image of the form to his/her screen and fills in the form. The forms oriented interface is chosen because it is the best choice.
COMPUTER-INITIATED INTERFACES
The following computer – initiated interfaces were used:
1. The menu system for the user is presented with a list of alternatives and the user chooses one; of alternatives.
2. Questions – answer type dialog system where the computer asks question and takes action based on the basis of the users reply.
Right from the start the system is going to be menu driven, the opening menu displays the available options. Choosing one option gives another popup menu with more options. In this way every option leads the users to data entry form where the user can key in the data.
ERROR MESSAGE DESIGN:
The design of error messages is an important part of the user interface design. As user is bound to commit some errors or other while designing a system the system should be designed to be helpful by providing the user with information regarding the error he/she has committed This application must be able to produce output at different modules for different inputs.
Performance Requirements:
Performance is measured in terms of the output provided by the application.
Requirement specification plays an important part in the analysis of a system. Only when the requirement specifications are properly given, it is possible to design a system, which will fit into required environment. It rests largely in the part of the users of the existing system to give the requirement specifications because they are the people who finally use the system. This is because the requirements have to be known during the initial stages so that the system can be designed according to those requirements. It is very difficult to change the system once it has been designed and on the other hand designing a system, which does not cater to the requirements of the user, is of no use.
The requirement specification for any system can be broadly stated as given below:
• The system should be able to interface with the existing system
• The system should be accurate
• The system should be better than the existing system
The existing system is completely dependent on the user to perform all the duties.