01-12-2012, 02:09 PM
Institute Management System
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INITIAL SURVEY ABOUT PROJECT
The idea of developing the project of “institute management system” come across
in our mind when I go to “ATEC” institute where we will see that all the work is done
manually and all the data is stored by using files and register. The record of every student,
courses, teachers are handled manually and there is no use of any computer. If we want to
see any student information than all the records will be fetched one by one. This is very
tedious and time consuming process. The whole institute is depending upon one man.
Searching and report generation was also not possible in this system.
Present mode of working is based on manual system in which the all the
information is first received and than entered in the register. When any
student will come into institute all the information is stored into the
registers. If we want to update or delete the information than it will very
tedious and time consuming. Same case happens to teachers. When any
student will pay the funds or fees than it will also stored manually. One
thing I will also noted that how he managed the library. He managed the
library by writing the name of students or books into the registers and if
he will want to reissue the book than first of all full record of student will
be fetched. In this institute system, data records are kept under file
maintenance system, due to this system the placement of the data is not
at one particular place. This results in more confusion and more
consumption of time for the proper maintenance of records. This system
does not support any type of data integrity.
INTRODUCTION OF PROJECT
The idea of developing “Institute Management System” project is come in our mind when
we go to the Institute of computer education where we see that the data is handled manually
in the form of files.
This is an attempt to create a project “Institute Management System”
through which will show all the working of Institute will be automated.
This project can make the tedious & mistake-prone job easier and faster.
It can be used both in top-level and bottom-level management for daily
operation.
All the facilities for retrieving like student information, teacher’s
information, library management, courses and fees management will be
added, deleted, updated and saved in the project i.e. when a new student
will come for admission all the information regarding the student will be
filled in which course he will submitted ,submitted the fees, attendance
chart ,teacher’s or non teaching staff information ,manages the library
etc. we can easily see and maintain that how many students are in the
institute ,how many courses etc.
DRAWBACKS OF EXISTING SYSTEM STUDY
Existing System study reveals that all the booking was done manually on
registers, which was very tedious and error prone job. Searching and
report generation was also not possible in the existing system. Also the
work of Institute was manually maintained. There was register or file
system in the Institute.
Present mode of working is based on manual system in which the all the
information is first received and than entered in the register. It is very
difficult job and time consuming also. Moreover, the existing system is
also dependent on employees, if the employees are absent; it leads to
problem and affects the business performance.
Due to large volume of data, a lot of complexities are involved in
maintaining, updating and retrieving selected information.
PROPOSED SYSTEM STUDY
The new system will automate the whole working of institute. In this
project we will retrieve the information of student or update the
information easily by the use of computer. If any new student come into
the institute for admission all the information regarding the student and in
which course he / she wants to take admission or what the roll no given to
the student all the information is stored into the database .we can easily
retrieved , changed , updated or saved the information whenever we
want. Information regarding the teachers or non teaching staff are also in
this project .Here we will manage the library also that is how many books
are in the library and information of all the issued books from the library.
Fine of the student is also calculated by the use of computer from the
attendance chart. Managing the funds of students by monthly basis
or semester basis.
OBJECTIVE OF NEW SYSTEM
The objective is to design a system that can integrate all the above
features in a single system, so that it can be easy to use .The new system
should have all the records and files of the old system in a
comprehensively linked manner so that whenever we want to retrieve
some information, it can be done in an efficient manner.
The system should be a one-step shop solution where all the different jobs
regarding the various operations and functions in the centers can be done
on a single window with least hassle. That is, the new system should be
able to do work in the least amount of time and with much more efficiency
and effectiveness than the existing system.
The designing aspects of new system should be aimed towards basing all
the data fields and data records in a single database, from where any
operation on the data or data retrieval can be done easily. It should be
designed in such a way that only the required information is displayed
when asked for. Not like the manual system where one has to search in
hard copy files to look for a particular record.