25-08-2017, 09:32 PM
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How can we ensure electronic records remain secure, authentic, reliable and accessible throughout their entire lifespan Transactions and Records?
Before I Going to say something about these questions first what is electronic and records?
An electronic defines as “information that is created, generated, communicated, stored, displayed or processed by electronic means” where as
Record –is “information created, received, and maintained as evidence and information by an organization or person, in pursuance of legal obligations or in the transaction of business”.there fore,
An electronic record is written on magnetic or optical medium, such as magnetic tapes, CD-ROMs, DVDs, hard disks, USBs (universal serial buses) and other digital storage devices recorded in binary code.
Benefits of Electronic record:-
There are many benefits associated with the use of in managing Electronic records, including:-
Widespread access
Flexibility
Efficiency and effectiveness
Economic benefits
General business opportunities
Challenges of Electronic Records
While information have brought many benefits to organizations, they
Have also introduced a number of challenges and difficulties, including
increased risk of lost data and records
Risks to reliability and authenticity
Loss of security and privacy
Value of Records
Records provide evidence of transactions and the purpose of keeping them is to ensure that they remain accessible over time in such a way that they can be considered authentic and reliable evidence. Not only must records be accessible, but their intrinsic value must also be retained. Example Look the below diagram record.
Preservation of electronic records
The question is how do we ensure these records remain secure, authentic, and accessible throughout their entire lifespan?
Preservation of electronic records requires the expertise of both records professionals and technology specialists. If preservation actions do not begin early, it might not be possible to preserve the electronic record, or restore it and
A facilitate electronic transactions by means of reliable electronic documents;
promote the development of the legal and business infrastructure necessary to implement secure electronic commerce;
eliminate barriers to electronic commerce resulting from uncertainties over writing and signature requirements;
CONCULSION
In order to prove that that records submitted as evidence are reliable, usable and have integrity, one should ensure that there are policies and procedures in place based on standards and best practices and that they are documented and followed, demonstrate that the appropriate controls are in place to prevent unauthorized access