22-10-2012, 03:16 PM
Shoe Store Billing Management System
Shoe Store Billing.pdf (Size: 111.13 KB / Downloads: 151)
INTRODUCTION TO THE BATA STORE
“Bata store” is located near Anand Bus stand in Anand.
Mr. Jatin. Patel is owner of this Bata store. The main reason for setting up the
Bata store near Baroda Bus stand was that there was no Store for any shoe company in
that area , which provides the shoes which are nice, good and at reasonable price.
The shoe store deals with two things i.e. Maintenance and Sale of shoes. The
show Store brings the shoes from its godown and billing the shoes at their bata store.
The Show Store maintains the record of the current rate shoes. It also maintains
the records of their parties(Suppliers) as well as their regular clients(Customers) and it
updates regularly day - to - day.
EXISTING MANUAL SYSTEM
Existing system is based on manual work and all the process are done manually,
so they maintain registers and files for recording all the details of the system.
They maintain several registers for recording the entry of daily transactions
such as billing of the shoes to the clients, etc.
They maintain the record for their clients so they keep each and every
information regarding their regular clients in the master file. In the similar fashion they
maintain the records of their parties so they keep each and every information regarding
their parties in the party master file.
They keep the bill book or cash book to maintain the record for each sale of the
shoe or transaction in the bata store. They also maintain the personal book for each
clients for their personal transactions so when the after the month or year when the
client comes for the payment they see the bock and make the bill.
Data Insecurity :
As the data is stored in files or registers, it is not in a secure place. As the
storage media here are files and books or registers there are chances of getting
these storage media lost, torn, or it may go in the hand of wrong person which
can destroy the database or it can also be destroyed accidentally. Also in the
system data should be shown to the person according to his position and post in
the office everybody should not be allowed to use all the data.
If the data goes in the hand of wrong person then he/she may advantage of the
data and the Bata store may go in loss. So security is the major aspects of the
Bata store.
Report Generation :
After a certain time period if the user wants to checks his total billing or
total profit or total expenditure or monthly sale than it becomes very tedious for
the owner to check all the respectd data and according to the data creating
respective report for the transactions. A computerized system having report
making facility can do this job easily and also the owner can different types of
charts and diagrams to make him understand the ups and downs of his Bata
store.
REQUIREMENT ANALYSIS
This phase of system analysis deals with the requirement needed in the new
proposed computer system to overcome problems affecting the manual system.
The owner of the Bata store wants to computerize the system in such a way that
its billing part should be fully computerize.
He wants that when he wants to sale the shoe than he can sale it to the clients
and after selling it the bill should be prepared automatically and the total amounts as
well as the grand total should be calculated.
PROPOSED SYSTEM
The manual system of “Bata store” is to be computerized in order to overcome
the problems which affects the existing manual system. Computerizing the existing
system with the help of some programming language, database package ease the work
of the system up to a great extent.
Generally, there has been a criterion to work on any job or task for a specific
purpose. Nobody works without detailed information about the particular task he
is performing. Thus any transaction can be performed such as sale. In the new
computerized system the basic and the initial first step is to ask for a specific user login
name and password for it, thus it can also take care of data security, now after when
the user enters the necessary details in the login name and password it checks for the
correct password and allows the user of the system to enter the main page.
As the user is inside the system, the first screen of the system should be a
welcome message and a list of menus. These menus contain the options of either
Parties or Clients.
In the Party information screen the user can Add, Edit, Delete,Save and search any
particular record just by selecting the party name from the list and also the user can
search the party by city.
In the Client information screen the user can Add, Edit, Delete,Save and search
any particular record just by selecting the client name from the list and also the user can
search the client by city.
In the Party payment screen the user can take the particular items and the screen will
give the amount as well as the total amount of the items.