15-02-2013, 02:37 PM
HR OPERATION MANAGER
HR OPERATION.docx (Size: 946.97 KB / Downloads: 32)
INTRODUCTION
PURPOSE
In business environments filled with diverse forms of content, continually changing and complex business processes, and an array of different line-of-business interfaces, companies are looking for ways to gain operational efficiencies, reduce risk, and improve quality through exception management and end-to-end process visibility. The solution will be used to demonstrate how value can be delivered across any business process by linking business processes to relevant business content, and to the people that need to make business decisions.
SCOPE
Manually it is very difficult to manage the human resource. With the help of computer it becomes easy and faster to manage the system. In this project it is the facilities to recruit the candidates, storing and managing all the information about the employee working in that company.
OVERALL DESCRIPTION
The HR Operations Manager will contribute to the development of new, and the improvement of existing, HR policies, systems and practices. Assist the Director in developing, reviewing and updating the HR Strategy. Applicant submits his/her Resume to an identified e-mail id with an opportunity id. On receiving the email, extract the mail contents & store it. Based on the opportunity id send it to respective HR. Applicant submits his/her Resume to an identified e-mail id with an opportunity id. HR will verify the resume; if shortlisted, forward it to respective Managers. On rejection, an email will be sent to the Applicant with reason. Manager will schedule the interview & assign a team member to perform interview. Interviewer conducts the interview & updates the interview results. Applicant will respond with Acceptance/Rejection subject line. On Rejection process will be ended. On Acceptance new employee ID/mail-id will be generated & process will be ended.
The payroll module automates the pay process by gathering data on employee time and attendance, calculating various deductions and taxes, and generating periodic pay cheques and employee tax reports. Data is generally fed from the human resources and time keeping modules to calculate automatic deposit and manual cheque writing capabilities. This module can encompass all employee-related transactions as well as integrate with existing financial management systems.
The work time gathers standardized time and work related efforts. The most advanced modules provide broad flexibility in data collection methods, labor distribution capabilities and data analysis features was outdated. Cost analysis and efficiency metrics are the primary functions.
The benefits administration module provides a system for organizations to administer and track employee participation in benefits programs. These typically encompass insurance, compensation, profit sharing and retirement.
The HR management module is a component covering many other HR aspects from application to retirement. The system records basic demographic and address data, selection, training and development, capabilities and skills management, compensation planning records and other related activities. Leading edge systems provide the ability to "read" applications and enter relevant data to applicable database fields, notify employers and provide position management and position control not in use. Human resource management function involves the recruitment, placement, evaluation, compensation and development of the employees of an organization.
SOFTWARE INTERFACE
All the users will see the same page when they enter HRMS. This page asks the users a username and a password. After being authenticated users will see the interface containing the information of the first tab of the user role types. This interface includes different tabs according to their role types determined by admin at the authentication phase. By the way, users may have more than one role. Then a user who has more than one role will be able to see all the tabs that are related to his/her role types. These tabs can be named as; Personal Data Tab, Employee List Tab, Add New Employee Tab, Add New User Tab, Manage Users Tab, Users List Tab and Arrange Roles Tab. User who have employee role have authorization to see only Personal Data Tab, HR role gives right to see Employee List Tab and Add New Employee Tab. Manager role gives authorization to see only Manager Tab. And Admin role gives user right to see User List Tab and Arrange Roles Tab. These authorizations are default ones but an admin can change these authorizations by Arrange Roles Tab. These tabs can be explained detailed as:
Personal Data Tab
With the help of this tab, employees will be able to see their personal information which appears in a user-friendly design and also by means of this tab they may edit, update some information in other words manage some personal information which are updatable such as contact information, training information. This tab will be seen only by the users who has a role of Employee.
Employee List Tab
This tab gives the list of all employees as selectable format (there will be a check box near each employee). This tab includes two function buttons namely report and search. When clicked on report button, a window will be opened which enables the user to select any column that he/she wants to see the specified employees’ (Employee list is selectable so HR can specify users by selecting them from the list) or all employees' information under preferred column/s. When clicked on search button, again a window will be opened in which the user can enter the field name and the desired value. There can be more than one entry and user can choose to OR/AND them.
Add New Employee Tab
With this tab HR can add new employee (when a new employee is recruited) to the employee database with filling personal master data of this new employee. This tab adds new employee without any authenticated or authorized user attached to it. In other words only being added via this interface by HR is not enough to access this system. This account must be validated by admins. Clicking on this tab an admin will see a window like:
Add New User Tab
With the help of his tab, Admins can add new user to the system. Admin can add user with user ID and arrange authentication and authorization to it. This user will be created by synchronized to the employee with the same ID from the employee database.