17-11-2012, 04:11 PM
Hostel management system
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Introduction
Project Summary
This system is designed in favor of the hostel management which helps them to save the records of the students about their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the students and the mess bills of the students, and the information of about the those ones who had left the hostel three years before.
I design this system on the request of the hostel management, through this they cannot require so efficient person to handle and calculate the things.
Purpose
The hostel management needs to create the hostel management system (HMS) to
organize the rooms, mess, students record and the other information about the
students. how many students can live in a room, and the students of the hostel can
be recognized from their ID card number.
Scope
This software product the hostel management to improve their services for all
the students of the hostel. This also reduce the manual work of the persons in admin
penal and the bundle of registers that were search when to find the information of a
previous student, because through this system you can store the data of those students
who had leaved the hostel three years ago.
Through this you can check the personal profile of all the current students
within few minutes the data base of the system will help you to check a particular one.
The system will help you to check the mess bills of every student and the student’s
hostel dues. The students of the hostel will be recognized from the ID number allocated
at the room rental time.
System Requirements Study
User Characteristics
Registration:-
Add Students
The Hostel Management System shall allow the Rector to add new students to the system’s database.
ID card
The HMS shall generate an account number. This number will be the student’s ID number.
Student’s Profile
The HMS shall generate the student’s profile containing the following information: student’s account number, student’s full name, student’s address, student’s phone number, student’s room # and mess account #.
Room Allocation
The HMS will allocate a room to student according to the session or class. The room no. will store in the student’s profile.
Mess A/C
A mess account will also generate. This account having the mess status of the whole month. On the base of this account monthly charges of mess of a student will be defined.
Dues Status
Student dues status will be changed in database according to dues pay or not.
Mess Status
HMS will also having the detail of mess of a student and stored in database.
Room Reservation
The HMS will allow staff to put a hold on a room if any room is not available at the moment.
Database
Database Entities
The HMS has entities rector, students, room, mess.
Room Profile
The HMS will have in the room profile the following information: room no, type and capacity.
Student Search
The HMS shall allow the rector to search the students from the database according to different criteria such as by name, id or phone number.
Profile’s Update
The HMS will allow the rector to access and update any student’s, room, and HMS user’s profile information.
Room at leaving
When a student will leave its room. Room will checkout and changes the status of room from room profile and student’s registration will be cancelled.
Registration Options
Room Renewal
The HMS will allow renewing the student’s registration every year.
Cancel Registration
The HMS will allow the rector to cancel registration from the system’s database who will leave room.
Hardware and Software Requirements
Hardware specification:
• Processor : Pentium IV or Higher
• Process speed : 1.6 GHz
• Memory : 512MB
• Hard disk : 40GB
Software specification:
• Operating system :Microsoft windows 2000,windows XP
• Development :Microsoft visual studio 2005
• Front End :Visual basic6.0, ASP.NET 2005, .NET Framework 2.0
• Back End :SQL server 2005