19-07-2012, 01:05 PM
Event management
Event management.ppt (Size: 32.5 KB / Downloads: 242)
Budget: conference venue
Day rate per person all-in
Hire venue at fixed costs, and either
pay lower day-rate to cover refreshments
perhaps with teas/coffees required
leave delegates to find own refreshments
Access arrangements
disabled persons
exhibition materials
Conference: delegates
Poster papers
often used to gain additional delegates
Access for disabled persons
Special dietary requirements
vegetarian, vegan, halal, etc
Budget: other costs
administration
personnel on-the-day
travel (to view venue in advance)
audio-visual aids and technician
Insurance
what can go wrong?
pay-on-the-day and no-one arrives
the weather (no audience - no “atmosphere”)
insurers will cover the risk?
they are in business to make money
they consider the risks involved
they request lower premiums where
a full risk assessment already exists
where plans/budgets have sensible contingency